Project Manager – Export Controls & Compliance

Position Overview

We are seeking an experienced and highly organized Project Manager to oversee the planning, coordination, execution, and tracking of a multifaceted, cross-functional project involving export controls and compliance initiatives.

This position will be responsible for developing and maintaining an integrated project plan across four workstreams, coordinating with business units and subject matter experts (SMEs), monitoring project milestones, managing risks, and providing regular progress updates to leadership.

The ideal candidate will have strong project management experience, excellent analytical and technical writing skills, and the ability to coordinate complex initiatives across multiple business units. The role also requires the ability to leverage artificial intelligence (AI) tools to improve efficiency in project documentation, analysis, and reporting while maintaining accuracy and compliance with company policies.

Key Responsibilities

Project Planning & Management

• Develop and maintain a comprehensive, integrated project plan covering four distinct workstreams.

• Establish and track project milestones, dependencies, deliverables, assigned owners, and timelines.

• Coordinate project activities across multiple business units and functional teams.

• Ensure project activities remain aligned with established objectives, priorities, and deadlines.

• Maintain accurate project documentation and track overall execution against the integrated plan.

Project Tracking, Risk Management & Issue Resolution

• Monitor project progress against established milestones, deliverables, and timelines.

• Identify potential delays, risks, dependencies, and roadblocks that may impact project execution.

• Proactively coordinate solutions to resolve issues and maintain project momentum.

• Escalate critical risks, delays, and unresolved issues to leadership when necessary.

• Work collaboratively with cross-functional stakeholders to address challenges and ensure timely completion of deliverables.

Project Reporting & Dashboard Management

• Develop, maintain, and update project dashboards to provide visibility into project status and performance.

• Prepare and distribute weekly and monthly project metrics, status reports, and progress updates.

• Track key milestones, risks, dependencies, and outstanding action items.

• Analyze project data to identify trends, potential issues, and opportunities for improvement.

• Present clear, accurate, and actionable project updates to leadership and key stakeholders.

Cross-Functional Coordination & Stakeholder Engagement

• Schedule, organize, and facilitate cross-functional project meetings and training sessions.

• Collaborate with business units, export control subject matter experts, and technical SMEs.

• Coordinate discussions to clarify project requirements, responsibilities, and implementation activities.

• Facilitate communication between stakeholders to ensure alignment on project objectives and timelines.

• Influence and drive accountability across teams without direct reporting authority.

Process Documentation & Standard Operating Procedures

• Develop, write, edit, and maintain Standard Operating Procedures (SOPs) based on input from subject matter experts.

• Create and update job aids, process documentation, and supporting training materials.

• Maintain accurate project records, including key decisions, approvals, and implementation activities.

• Document the implementation of controls and related processes.

• Ensure documentation is organized, current, and accessible to appropriate stakeholders.

AI Tools & Process Efficiency

• Leverage artificial intelligence (AI) tools to improve efficiency in project management activities.

• Utilize AI-assisted tools to support document drafting, meeting summaries, data analysis, and reporting.

• Review AI-generated content to ensure accuracy, completeness, and alignment with company policies.

• Identify opportunities to streamline administrative and reporting processes through technology.

• Maintain appropriate oversight and quality control when using AI-enabled tools.

Required Qualifications

Education

• Bachelor's degree required.

Project Management Experience

• Demonstrated success managing projects involving multiple stakeholders, business units, and deliverables.

• Experience developing and maintaining comprehensive project plans, including milestones, dependencies, timelines, and assigned responsibilities.

• Ability to track and coordinate complex, multifaceted projects across multiple functional teams.

• Experience identifying project risks, resolving issues, and escalating concerns to leadership.

• Strong understanding of project tracking, reporting, and documentation practices.

Technical Skills

• Proficiency in Microsoft Project or comparable project management software.

• Strong proficiency in Microsoft Office applications, including:

  • Microsoft Excel

  • Microsoft Word

  • Microsoft PowerPoint

  • Microsoft Project

• Experience developing project dashboards, tracking metrics, and preparing status reports.

• Ability to maintain accurate and organized project records and supporting documentation.

• Experience writing and editing SOPs, job aids, and process documentation.

• Ability to effectively leverage AI tools to improve efficiency in drafting, summarizing, analysis, and reporting.

Core Competencies

• Excellent project planning, organization, and time management skills.

• Strong analytical, problem-solving, and critical-thinking abilities.

• Exceptional written communication and technical documentation skills.

• Strong interpersonal and relationship-building skills.

• Ability to influence stakeholders and drive results without direct authority.

• Effective meeting facilitation and cross-functional coordination skills.

• Ability to manage competing priorities and meet project deadlines.

• Strong attention to detail and commitment to documentation accuracy.

• Collaborative, proactive, and results-oriented approach to project execution.

Key Areas of Focus

• Integrated project planning and execution

• Cross-functional project management

• Export controls and compliance initiatives

• Project dashboards, metrics, and status reporting

• Risk identification, issue resolution, and escalation

• Stakeholder engagement and meeting facilitation

• SOP development and technical documentation

• AI-assisted project management and reporting

• Microsoft Project and Microsoft Office Suite