Project Manager Lab Systems & OT Security

Project Manager – Lab Systems & OT Security

• Location: San Diego, CA
• Duration: 6 months
• GBaMS ReqID: 10949082
• Experience Required: 4–6 years
• Primary Skill: ServiceNow IT Service Management
• Role Type: Project / Program Management
• Environment: Lab Systems, OT Security, Agile

Role Overview

• Own planning, tracking, coordination, and reporting for an active Lab and OT Security Program
• Serve as the operational backbone for a multi-workstream, multi-site security initiative
• Coordinate activities across:
  • NAA remediation
  • Software download restrictions
  • Vulnerability remediation
  • USB data transfer controls
• Coordinate a distributed team consisting of:
  • 5 OT Security Engineers
  • Business Analyst
  • Multiple site partners
  • US and UK teams
  • External technology vendors
• Ensure work is properly planned and dependencies are clearly identified
• Surface risks and blockers early
• Provide appropriate status and information to stakeholders ranging from lab scientists to CISO-level sponsors
• Operate as a hands-on, execution-focused Project Manager without direct management authority

Program Planning & Tracking

• Own and maintain the master program plan across all four security workstreams
• Maintain the program Gantt chart
• Ensure the following are accurate and current:
  • Task owners
  • Dependencies
  • Milestones
  • Target dates
• Track progress against key program milestones, including:
  • RC4 pilot test
  • Allow/deny list activation
  • Service account demand intake launch
  • System owner engagement completion
  • Phase 2 completion
• Identify and manage dependencies across:
  • Workstreams
  • Site partners
  • InfoSec
  • Active Directory teams
  • ServiceNow
  • External vendors
• Maintain a live risk and issue log
• Escalate blockers to appropriate program leadership in a timely and structured manner

Agile Pod Coordination

• Facilitate Agile ceremonies, including:
  • Sprint planning
  • Daily stand-ups
  • Retrospectives
• Coordinate the Agile pod of five OT Security Engineers
• Ensure engineers are:
  • Unblocked
  • Properly directed
  • Aligned with program priorities
• Manage and prioritize the team's work backlog
• Align backlog priorities with:
  • Program milestones
  • Stakeholder commitments
• Coordinate workload distribution across site partners
• Track site-specific dependencies and ensure balanced coverage
• Work closely with the Business Analyst to align:
  • Stakeholder engagement timelines
  • Engineering execution timelines
• Ensure field discoveries are incorporated into the program plan in real time

Dependency & Vendor Coordination

• Track and manage dependencies with:
  • InfoSec
  • Active Directory teams
  • ServiceNow
  • BeyondTrust
  • CrowdStrike
  • Other technology vendors
• Coordinate vendor engagement schedules across sites
• Track and maintain:
  • Vendor access approvals
  • Named-allow confirmations
  • Vendor engagement records
• Monitor the service account demand intake pipeline once activated
• Ensure requests are appropriately:
  • Triaged
  • Assigned
  • Actioned within agreed timelines

Change & Hypercare Management

• Plan and coordinate hypercare periods following major milestones
• Support hypercare after:
  • RC4 rollout
  • Allow/deny activation
  • Phase 2 completion
• Ensure adequate team staffing during hypercare
• Document response and escalation processes
• Track and close hypercare findings
• Ensure stabilization issues are:
  • Logged
  • Assigned owners
  • Tracked
  • Resolved within agreed timelines
• Maintain a lessons-learned log across all workstreams
• Drive continuous improvement in Lab Solutions planning and change delivery

Key Skills

• Project Management
• Program Management
• Lab Systems
• OT Security
• Cybersecurity Program Management
• Agile / Scrum
• Sprint Planning
• Backlog Management
• Gantt Chart Management
• Risk & Issue Management
• Dependency Management
• Stakeholder Management
• Vendor Management
• Change Management
• Hypercare Management
• ServiceNow IT Service Management
• InfoSec
• Active Directory
• BeyondTrust
• CrowdStrike
• Vulnerability Remediation
• Software Download Controls
• USB Data Transfer Controls
• NAA Remediation

Ideal Candidate Profile

• Strong organizational and program management skills
• Excellent communication skills
• Hands-on execution mindset
• Able to coordinate complex initiatives across distributed teams
• Comfortable working with technical and non-technical stakeholders
• Strong ability to manage dependencies without direct authority
• Proactive approach to identifying risks and blockers
• Able to communicate effectively with stakeholders at all organizational levels
• Experience working in Agile environments
• Strong attention to detail and follow-through