Job Description
Pay: $40/hr
Location: Hybrid in Framingham, MA (2 days on site Tuesdays and Wednesdays, may be required for additional days depending on the need)
Duration: 8 months initially
Job Summary:
Responsible for coordinating all aspects of meetings and events. This includes researching venues, negotiating contracts and providing full support to internal customer. Meeting Planners provide full support and effective delivery of all meetings, events and conferences for the US Domestic entities. Meeting Planner works as part of a team to manage over 500 meetings annually.
Major Areas of Responsibility
Required Skills
Location: Hybrid in Framingham, MA (2 days on site Tuesdays and Wednesdays, may be required for additional days depending on the need)
Duration: 8 months initially
Job Summary:
Responsible for coordinating all aspects of meetings and events. This includes researching venues, negotiating contracts and providing full support to internal customer. Meeting Planners provide full support and effective delivery of all meetings, events and conferences for the US Domestic entities. Meeting Planner works as part of a team to manage over 500 meetings annually.
Major Areas of Responsibility
- Work with internal clients to understand meeting objectives
- Responsible for the planning all aspects of company meetings and events (Site selection, negotiate contract terms for hotel, Food & Beverage, off-site events, transportation...)
- Negotiation of contracts for all meeting components
- Determine meeting specifications and evaluate potential meeting locations/venues
- Assists internal client with budget and cost analysis
- Books and oversees all size meetings from small training to larger conferences.
- Provides on-site coverage if required/requested. As necessary, conducts site visits to ensure selections meet conference needs and standards
- Attends industry related events to maintain state of the art knowledge of the travel industry. Attends association meetings and participates in industry networking opportunities to maintain full understanding of Strategic Meeting Management Programs.
- Provide feedback to Manager on department needs and initiatives
- Recommendations to streamline workflow
- Evaluation of software technology to support meeting planning
- Performs special projects as assigned
Required Skills
- Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
- General knowledge of Meeting Registration Tools (Cvent, Aventri, Bizly or Groupize)
- Knowledge of travel industry
- Outstanding customer service skills
- Excellent communication and interpersonal skills(written, verbal and presentation)
- Ability to follow through on objectives, be detail oriented, stay organized and remain flexible
- Must be able to multi-task
- Previous meeting/event planning experience or similar (ie. Hotel or Travel Industry Experience)
- Must thrive in a very busy atmosphere and be able to manage many things at one time with the ability to shift gears and prioritize
- Change management skills and flexibility
- Ability to focus and get the job done while avoiding distractions.
- Strong ability to collaborate with other Planners and work within a team environment
- Great at being resourceful and leveraging relationships to problem solve.
Numbers & Facts
| Location | Framingham, MA |
| Industry | Staffing/Employment Agencies |
| Company Size | 500 to 999 employees |
| Website | https://www.thefountaingroup.com/ |
About Company
The Fountain Group provides Contingent Labor, Statement-of-Work, and Contingent-to-Permanent resources to clients with an internal/external Contingent Labor Managed Service Program or Clients without a program. The Fountain Group is committed to the belief that we all share in the responsibility to conduct our businesses in a socially and environmentally responsible manner. We base this on the premise that a company is much more than the products it offers. The effect a company has on the environment, the people and the communities it serves reflects the company’s dedication to being not only a good business, but to being a good corporate citizen. The Fountain Group believes the key to servicing a client is to identify the client demand precisely. Therefore, The Fountain Group focused its efforts on building and developing a process, which can identify an exact match for our client’s needs. Our process utilizes modern technology combined with 30+ years of Talent Acquisition experience to deliver Precision resources. Financial strength is prominent among The Fountain Group’s corporate values. The future of our business will be built on the innovation, compassion, outstanding services and technology, but a solid financial foundation is required to carry us forward to meet our business goal and support our long term vision.
Skills
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