Job#: 3031189
Job Description:
Project Manager Non-Tech 2 (contract)
Hybrid - Redmond, WA (4-5 days onsite)
Pay Range $49-$53 (depending on experience)
Role Overview
The team focuses on supporting the General Manager (GM) with business operations, including calendar management, budget reporting, event planning, and team/business support. The environment is described as fast-paced and focused on AI with responsibilities that adapt to the GM's needs and various projects. The Project Manager role offers a mix of business operations and project management, requiring both administrative and strategic skills.
Typical Day in the Role
→ Calendar management with strong attention to accuracy, timeliness, conflict resolution, and alignment to the leader’s priorities and commitments
→ Planning & coordinating end-to-end domestic and international travel plans including proactive anticipation of all logistics through expense reconciliation and submission
→ Scheduling and assisting with leadership rhythm of the business (ROB) in partnership with the Business Manager including staff meetings, events and offsites, meeting logistics, and material preparation
→ Strong collaboration and partnership skills with key stakeholders including, but not limited to HR, Finance and leadership team members
→ Processing and approving expense reports
→ Build and maintain good business relationships with counterpart administrative staff
→ Work as part of a strong admin team to manage the needs of the overall organization
→ Support annual and ongoing budget, headcount, and spend activities; as well as fiscal-year budget planning aligning with org guidance; provide accurate reporting to ensure effective budget management and forecasting
→ Coordinate and manage regular business operations and communications effectively, incorporating strategic planning and priorities, while also managing the Rhythm of Business (ROB) to ensure alignment and accountability across all workstreams.
→ Plan & coordinate end-to-end domestic and international travel for leader as needed including proactive anticipation of all logistics through expense reconciliation and submission
→ Provide team support for equipment, generating purchase orders and special projects as requested
Candidate Requirements
→ Proactivity, ability to work independently, and detail orientation were mentioned as preferred qualifications for the role.
→ Communication and being a team player were highlighted as important soft skills.
→ Business manager / Operations
→ Knowledge of specific software tools (e.g., Azure)
→ Verbal and written communication skills, problem solving skills, attention to detail and interpersonal skills.
→ Basic knowledge of budget process, quality control, costs and other techniques for maximizing alignment with forecast.
→ Basic knowledge of business and management principles involved in strategic planning, resource allocation, and headcount management.
→ Proven proficiency using M365 products including Outlook, Teams, Excel, PowerPoint, OneNote; experience with Power BI and SharePoint preferred
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
VEVRAA Federal Contractor.
We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.