Project Manager

INTRODUCTION

The Project Manager(s) position is located in Northern Virginia and the Project Manager must be present during regular hours during the workweek. The Project Manager shall provide contract oversight between 6:00 am and 6:00 pm; at a minimum, competent supervisory staff may also be present for evening shifts. The Project Manager (s) shall have the authority to hire and terminate employees. Also, the Project Manager shall be able to make purchases to accomplish the performance work statement.

KEY RESPONSIBILITIES

• Knowledge of government Operations & Maintenance contracts
• management and scheduling of work to be performed under this requirement
• possess at least five (5) years of recent experience (within the past 7 years) in the project management of Operations and Maintenance facilities-type operations of facilities that range with a minimum of 100,000 square feet to 130,000 square feet.
• oversee custodial, landscaping, and facilities operations and maintenance services.
• the Project Manager position's core working hours are between 6:00 am and 6:00 pm, and it is a full-time position offering a competitive salary and a comprehensive benefits package.
• This position requires that the employee must complete criminal history information background check.
• The Project Manager is responsible for the successful operation, scheduling, and financial management, of a significant total facilities management contract (greater than $3 million. This position is supervised by the Senior Vice President of Total Facilities Management.
  
  
• Ensures quality, safe, and efficient operations are maintained at the assigned contract location, according to statements of work and established costing and budget.
  
  
• Directly supervises Assistant Project Manager, Office Assistant (where applicable), and all Foremen at assigned site. Supervisory duties include (but are not limited to: a. Preparing and discussing performance evaluations for all assigned staff. b. Ensuring supervisory staff completes evaluations on assigned staff. c. Approving requests for vacation and sick leave when appropriate. Make recommendations for work assignments, disciplinary matters, and other personnel actions.
  
  
• Maintains contact and positive communications with the Government Contracting Officer’s Representative (COR) and tenant representatives to ensure work is being performed per contract specifications and keep them informed of any problems or schedule changes. They will submit notes to Contract Services on meetings with these personnel within two (2) working days of the meeting.
  
  
• Coordinates direct and conducts required staff training, including quality control, security, supervisory personnel, and crews in the use of proper methods, techniques, materials, and equipment to ensure quality and safe performance of duties. Reviews corporate training schedules with new staff as required by Melwood. Conducts interviews for new and vacant positions and recommends hiring to the Vice President of Facilities Management Services.
  
  
• Ensures the proper scheduling of employees and sub-contractors to fulfill all contract requirements satisfactorily.
  
  
• Supervises time trial process every six months (twice per year) as specified on the published schedule or as needed. Ensures all new employees are time trialed within the first thirty days of their initial hire or transfer to the site. Submits all-time trial results to Contract Services to ensure their timely processing. Reviews all current norm times on a file at the site and ensures they fall within an acceptable standard.
  
  
• Oversees the preparation of quality control, security and snow plans, work schedules, and other projects, schedules, and reports required to fulfill the contract requirements, including security forms, forms for subcontract work, and snow removal documentation.
  
  
• Conducts regular visits to all shifts at the assigned contract and submits timely reports to the Operations Manager and Senior Vice President of Total Facilities Management.
  
  
• Reviews supply and equipment requests to ensure supplies and equipment are being used efficiently and within fiscal guidelines for the contract site. Provides security, identification marking, care, and proper use of supplies, equipment, and vehicles (where applicable) are part of the regularly scheduled inspection process. The Project Manager arranges for, in coordination with the Purchasing Manager, equipment maintenance needs.
  
  
• Ensures crew and staff time sheets are accurate and timely, reflecting proper leave use and authorized overtime.
  
  
• Reviews uniform, mop, and equipment rental invoices to ensure accuracy. Reviews all supply direct shipment delivery tickets to ensure that all items were received.
  
  
• Acts as the primary contact in case of an emergency, accident, incident, or worker problem at the contract. Provides initial investigation and report to Human Services. The Project Manager ensures the accuracy and timeliness of contact sheets, incident/accident reports, workers' compensation, and other required reports or records.
  
  
• Ensures all other corporate administrative reports, documentation, and procedures are completed as required from the contract site.
  
  
• Work closely with the Senior Vice President of Total Facilities Management in preparing yearly budgets, department goals, and contract pricing renewal packages to include preparing contract labor hour requirements and changes, developing supply and equipment requirements/changes, and other data required for contract pricing.
  
  
• Facilitate/review safety training daily.
  
  
• Follow up on Quality Control results and perform corrective actions.
  
  
• Performs other duties as assigned.
  *Essential Functions

SUPERVISION EXERCISED
The Project Manager supervises all staff at the assigned site

SUPERVISION RECEIVED
The incumbent is supervised by the senior vice president of total facilities management

QUALIFICATIONS

• Some college coursework is required; Bachelor's degree is preferred
• Minimum of five (5) years of supervisory experience with 15 or more employees.
• Minimum of five (5) years of federal project management experience.
• Recent experience in managing Total Facility Management contract valued at $1,000,000 or more.
• Experience in preparing budgets, pricing, quality control, and other contract plans and reports for sizeable custodial agreement (s).
• Must possess basic Microsoft Office computer skills, particularly Word and Excel.
• Good management, oral and written communication and people skills, experience dealing with high-level government and industry personnel, and basic computer knowledge are required.
• Must be able to work varied hours, including evenings.
• Must possess a valid driver's license as driving may be required.
• Knowledge of Computerized Maintenance Management System (CMMS)

PHYSICAL QUALIFICATIONS

• The incumbent must be able to stand 50% of the work time and sit 50% and must be able to lift/carry 30 pounds and push/pull 30 pounds.
• These requirements are necessary to inspect work areas and carry out administrative duties.
• They must be able to climb, stoop, kneel and reach to climb stairs; they must be able to hear and speak to communicate with supervisors, staff, contract officials, etc.
• Good vision and depth perception are required to inspect work areas and drive properly.