Project Operations Coordinator

JOB-10047707

Anticipated Start Date

October 13, 2026

Location

El Segundo, CA

Type of Employment

Contract

Employer Info

Our client is a world leader in gases, technologies, and services used in many industries and for Health purposes. Oxygen, nitrogen, and hydrogen are essential small molecules for life, matter, and energy. With safety as their priority, training will be provided for all employees to ensure the job is done properly. This client also hires many of their full-time employees through temporary agencies, so many of our roles are temp-to-hire. This gives our candidates and the client an opportunity to ensure that this will be a good fit for a full-time role with their company. All roles have an opportunity for career advancement once full-time with our client and provide excellent benefits to their full-time employees.

Job Summary

Our client is seeking a Project Operations Coordinator to manage project-related sales orders and logistics, including order entry, revisions, shipment coordination, and return material authorization (RMA) processing. The role works closely with internal teams, customers, and logistics providers to ensure timely delivery and customer satisfaction. Strong organizational, communication, and attention-to-detail skills are required.

Job Description

Sales Order Management:

• Accurately enter sales orders into the ERP system and submit them for approval
• Manage and process sales order revisions and updates as needed
• Maintain accurate and up-to-date sales order data within the ERP system

Shipping and Logistics Coordination:

• Oversee and track past-due shipments, proactively addressing any potential delays
• Create shipping documents and manage the shipping process
• Contact customers to inform them of parts readiness for pickup or shipment
• Generate reports for new shipments to track progress and identify potential issues
• Coordinate crating requests with external vendors
• Verify weights and dimensions with the warehouse team to ensure accurate packing lists and commercial invoices
• Edit and finalize packing lists and commercial invoices

Compliance and Documentation:

• Conduct End-User Certificate (EUC) checks for internal company orders to ensure compliance with export regulations

Customer and Vendor Communication:

• Serve as a primary point of contact for customers and logistics companies, providing timely updates and resolving any inquiries or issues

Return Material Authorization (RMA) Processing

• Manage the RMA process, including receiving, processing, and tracking returned materials

Other Duties:

• Perform other related tasks as assigned from time to time by the manager and senior staff
  

Skills Required

• 2–3 years of experience in logistics, operations, manufacturing, or a related field
• Relevant internship experience may be considered in lieu of full-time work experience
• Strong organizational and time-management skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines
• Excellent communication skills (written and verbal): Ability to communicate effectively with internal teams, customers, and vendors
• Attention to detail and accuracy: Ability to ensure data accuracy and prevent errors in order processing and documentation
• Proficiency in Excel for reporting and data analysis
• Problem-solving and analytical skills: Ability to identify and resolve issues related to orders, shipments, and customer inquiries
• Customer service orientation: Ability to provide excellent customer service and build positive relationships

Education/Training/Certifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, International Trade, or a related field required; Relevant work experience in a related field may be considered in lieu of a degree
• High School Diploma or equivalent

Additional Requirements

• Must be able to pass a drug screening and criminal background check
  

Pay Rate/Salary

• $22.00/hr. Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location