Project/Program Manager - Non IT III

Mindlance

Durham, NC

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JOB DETAILS

SKILLS

Actuals, Alliance/Partner Management, Best Practices, Bid Analysis, Biology, Biotech and Pharmaceutical, Budget Management, Budgeting, Building Systems, Business Case, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Capital Project, Cash Flow, Change Control, Change Management, Change Requests/Orders, Clinical Laboratory, Commercial Construction, Commissioning, Communication Skills, Construction, Construction Engineering, Construction Management, Construction Project Management, Continuous Improvement, Contract Negotiation, Corporate Compliance, Corrective Action, Cost Engineering, Cost Estimates, Customer Relations, Documentation, Driver's License, Facilities Management, Feasibility Analysis, Financial Risk Management, Forecasting, Funding, Healthcare, Laboratory, Leadership, Legal Support Skills, Logistics, Maintain Compliance, Management of Information Systems/Technology (MIS), Mechanical, Electrical and Plumbing (MEP), Meeting Minutes, Military, Multitasking, Onboarding, Organizational Skills, Performance Management, Physical Demands, Problem Solving Skills, Process Improvement, Procurement Strategy, Project Evaluation, Project Execution, Project Management Professional (PMP), Project Planning, Project/Program Management, Purchasing/Procurement, Regulatory Compliance, Reporting Dashboards, Risk, Risk Management, Safety/Work Safety, Site Evaluation, Team Player, Time Management, Vendor/Supplier Management, Willing to Travel

LOCATION

Durham, NC

POSTED

3 days ago

Job Summary:

Provide a brief overview of the main purpose of the role and how it fits into the organization.
The Project Manager, Capital Projects, is responsible for leading a portfolio of internal capital projects ranging approximately ***K upwards to ***M across the company’s U.S. facilities network, including laboratories, office environments, and regional accessioning spaces. This role manages multiple projects simultaneously and is accountable for delivering projects safely, on schedule, within budget, and in alignment with business needs, company standards, and operational requirements.
Report to:
Enter job title this of individual to which this position reports.
Director Corporate Facilities
People Responsibility:
Yes or No
If Yes, please attach org chart
No
Duties and Responsibilities:

List the core tasks and responsibilities associated with the role.
Project Delivery
Lead the end-to-end delivery of multiple mid to large-size capital projects across a varied portfolio of labs, office space, and regional accessioning facilities.
Develop and manage project execution plans, including scope, schedule, budget, procurement strategy, risk management, and communication plans.
Coordinate feasibility studies, programming, concept design, and detailed design in collaboration with internal users and external architects/engineers.
Oversee construction and implementation activities, including site logistics, phasing, commissioning, and turnover to operations.
Ensure compliance with company standards and life sciences best practices related to laboratory and clinical environments.
Stakeholder & Customer Management
Serve as the primary point of contact for internal customers, translating business needs into executable project scopes and clear deliverables.
Facilitate regular project meetings and status updates with business leaders, functional stakeholders, and end users.
Manage expectations, resolve issues, and proactively communicate changes in scope, schedule, and budget to internal stakeholders and leadership.
Partner with facilities operations teams to ensure projects are planned and executed with minimal disruption to ongoing operations and patient- or client-facing activities.
Financial & Risk Management
Develop and manage project budgets, cost estimates, and cash flow forecasts; monitor actuals versus budget and implement corrective actions when required.
Lead or support the preparation of business cases, capital funding requests, and executive approval packages.
Identify, assess, and mitigate project risks, including schedule, cost, quality, safety, and operational risks, and maintain active risk registers.
Review and validate vendor proposals, change orders, and payment applications in alignment with contract terms and company controls.
Vendor & Contract Management
Support or lead the selection, onboarding, and performance management of external partners, including architects and contractors.
Collaborate with Procurement and Legal to support RFPs, bid evaluations, contract negotiations, and change management.
Hold vendors accountable for safety, quality, schedule, cost, and documentation requirements, and escalate performance issues as necessary.
Governance, Standards, and Reporting
Ensure adherence to corporate design standards, EHS policies, and quality procedures.
Prepare and deliver executive-ready project reports, dashboards, and presentations to communicate status, risks, and decisions required.
Contribute to continuous improvement of project delivery processes, templates, and standards across the U.S. portfolio.
Maintain complete and accurate project documentation, including charters, schedules, budgets, risk logs, meeting minutes, and closeout records.
Travel and Multi-Site Coordination
Manage projects across multiple U.S. sites, coordinating with local facility teams and stakeholders.
Travel regularly to project locations for key milestones, site reviews, and stakeholder meetings, as needed.
Minimum Education and Experience Required:

State the minimum level of education and professional experience required to be qualified for the role.
Associates Degree in Construction Management or related field or 4 years of active military service or > 7 years of commercial construction experience in one of the building trades.
8–10 years of progressive experience in project management for capital construction projects, ideally within life sciences, healthcare, clinical laboratories, or related technically intensive environments.
Preferred Qualifications:

List any preferred qualifications that could benefit the role but are not essential.
Bachelor’s degree in Engineering, Construction Management, Architecture, Facilities Management, or a related field.
Trade licensure
Professional certification ex. PMP, CHC, CHFM, etc.
Skills and Competencies:

Outline the skills and competencies required for the role. This can include soft skills and technical skills.
Experience managing multiple concurrent projects across different geographies and facility types.
Experience delivering projects in life sciences, clinical laboratory, pharmaceutical, or healthcare environments is strongly preferred.
Strong foundation in project management methodologies (scope, schedule, cost, risk, and change control)
Working knowledge of design and construction processes and building systems (MEP),
Ability to interpret drawings, specifications, and technical reports and to coordinate effectively with design and construction professionals.
Skilled in use of CAD, Revit or other similar drafting software.
Strong communication skills, including the ability to engage with internal customers, present to leadership, and synthesize complex information into clear, concise updates.
Highly organized and able to manage competing priorities and multiple simultaneous projects in a fast-paced environment.
Strong problem-solving and decision-making skills with a focus on practical solutions, risk reduction, and value creation.
Collaborative and team-oriented, able to integrate input from technical, operational, and business partners.
Working Conditions:

Describe the environment in which the employee will work, including any physical requirements or travel expectations.
Day to day office settings and construction sites, may need to climb ladders to access roof and/or other mechanical equipment. Be able to spend time outdoors in the elements from time to time to evaluate site conditions. Will need to walk, bend, and possibly lift items (30lbs) overhead.
Valid NC driver’s license

EEO

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

About the Company

Mindlance

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