Project/Program Specialist 1

Los Alamos National Laboratory

Los Alamos, NM

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JOB DETAILS

SKILLS

Adobe Acrobat, Analysis Skills, Artificial Intelligence (AI), Budget Management, Budgeting, Calendar Management, Communication Skills, Corrective Action, Cost Analysis, Cost Control, Cost Estimates, Cost Reporting, Customer Relations, Customer Support/Service, Dental Insurance, Detail Oriented, Document Management, Documentation, Editing, Establish Priorities, Identify Issues, Laboratory, Laboratory Techniques, Leadership, Maintain Compliance, Microsoft Excel, Microsoft Project, Microsoft Word, Operations Planning, Operations Security (OPSEC), Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Program Planning, Project Execution, Project Management Software, Project Planning, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Regulatory Compliance, Regulatory Requirements, Reporting Skills, Risk Analysis, Risk Management, Safety Compliance, Safety Training, Schedule Development, Strategic Planning, Team Player, Tuition Fees, Vision Plan, Writing Skills

LOCATION

Los Alamos, NM

POSTED

7 days ago

What You Will Do

This position is open for external candidates only to apply.

Los Alamos National Laboratory (LANL) is seeking a motivated and detail-oriented Project/Program Specialist 1 to provide specialized project and program support within a dynamic mission-focused environment. In this role, you will assist project leaders and program managers in planning, organizing, and controlling resources and processes to achieve project objectives within established scope, schedule, quality, and budget requirements.

The successful candidate will support project execution activities including work package development, cost estimating and analysis, schedule maintenance and reporting, risk management, and stakeholder communication. This position requires strong organizational skills, attention to detail, and the ability to work effectively with technical and non-technical personnel across the Laboratory.

Key Responsibilities

Support project and program managers in planning, organizing, and controlling resources and processes to achieve project objectives.
Assist with the development and implementation of operational plans, work packages, and project deliverables.
Support cost estimating, cost analysis, budget tracking, and cost control activities.
Assist with schedule development, maintenance, reporting, and monitoring activities.
Monitor assigned project activities and provide analysis, modeling, and status reporting to project leadership.
Coordinate with project, program, and line management to ensure resources are available and appropriately qualified to complete assigned work.
Identify potential project risks and assist in developing mitigation strategies and corrective actions.
Prepare reports, presentations, and project documentation to communicate project status, issues, and recommendations.
Ensure compliance with Laboratory policies, procedures, and applicable regulatory requirements.
Foster a safe, secure, respectful, and inclusive work environment.

What You Need

Minimum Job Requirements

Project and Program Support

Knowledge of project or program management principles and practices.
Ability to support project planning, execution, monitoring, and reporting activities.
Understanding of project scope, schedule, budget, and risk management concepts.

Communication and Customer Service

Demonstrated ability to develop and maintain effective working relationships with internal customers and stakeholders.
Strong written and verbal communication skills.
Ability to communicate effectively with personnel at all organizational levels.

Technical Skills

Thorough knowledge of Microsoft Word and Adobe Acrobat Pro.
Experience creating, editing, and maintaining professional documentation.
Experience using AI-enabled platforms to assist with document drafting is desirable.
Experience with Microsoft Excel and Microsoft Project is preferred.

Problem Solving and Organization

Demonstrated ability to plan, organize, prioritize, and manage multiple assignments.
Ability to analyze information, identify issues, and recommend solutions.
Experience monitoring project activities and reporting status, issues, and risks.

Teamwork

Ability to build trust, gain consensus, and resolve conflicts in a collaborative environment.
Commitment to fostering a respectful and inclusive workplace free from discrimination and harassment.

Education and Experience
Position requires a Bachelor's Degree in a related field from an accredited institution and 2 years related experience; or an equivalent combination of education and experience directly related to the occupation.

Essential Job Functions

Safety and Security

Safety and security are a primary responsibility for all Laboratory employees. The selected candidate will maintain required safety and security training, ensure compliance with Laboratory requirements, and make safety and security an integral part of every task, including stopping work when conditions are unsafe or security could be compromised.

Work Environment

This position is primarily performed in an office environment and may require prolonged periods of computer use, document review, and participation in meetings.

Desired Qualifications

Experience supporting federally funded projects or programs.
Familiarity with Laboratory policies, procedures, and project management processes.
Experience supporting cost and schedule management activities.
Experience preparing project reports, briefings, and presentations for management.
Exposure to technical, scientific, engineering, or research environments.
Familiarity with project management methodologies and tools.

Work Location: The work location for this position is telework. Telework is defined as working from offsite but within 2 hours ground commute of this location. Reporting onsite may be periodically necessary. All work locations are at the discretion of management and can change at any time with appropriate notice.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 2 year.

Note to Applicants:

Applicants should clearly describe their experience supporting project or program activities, including planning, scheduling, cost tracking, reporting, documentation management, stakeholder engagement, and risk management. Experience using Microsoft Office applications, Adobe Acrobat Pro, and AI-assisted document development tools should be highlighted within application materials.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.

About the Company

Los Alamos National Laboratory

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