Project Site Administrator

Description

Key Responsibilities

• Serve as the primary on-site contact for administrative, payroll, and HR needs, supporting employees, candidates, and project leadership.
• Coordinate all onboarding activities, including collecting hire packets, processing I-9 documentation, submitting background checks, and maintaining accurate employee records.
• Support ongoing recruiting efforts by greeting candidates, assisting with resume review and screening, scheduling interviews, and distributing recruiting materials.
• Manage site training needs by scheduling sessions, preparing materials, and documenting completions in the company’s Learning Management System (LMS).
• Oversee general site office operations, including greeting visitors, receiving deliveries, answering calls, ordering supplies, coordinating meals for events, and managing conference room and video conferencing logistics, as needed.
• Prepare meeting agendas, presentations, and other administrative materials, and assist with special projects or additional tasks assigned by HR, Recruiting, or Project Management.

Skills, Knowledge & Expertise

• 2+ years of administrative, HR, or office support experience; construction or field-based experience preferred.
• Strong organizational and time-management skills with the ability to prioritize in a fast-paced environment.
• Excellent interpersonal and communication skills, both verbal and written.
• High level of confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to learn and navigate HR systems, LMS platforms, and project management tools.

Job Benefits

• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• PTO, holidays, and a paid winter holiday
• Professional development & career growth opportunities
• Supportive team environment in a respected, growing company