We are seeking a highly organized and detail-oriented Project Specialist I to support accounting and invoicing operations within a fast-paced environment. This role serves as a key liaison between internal teams and external vendors, ensuring accurate invoice processing, compliance with procedures, and effective communication across stakeholders.
The ideal candidate is task-oriented, analytical, and comfortable managing multiple priorities while contributing to process improvement initiatives and project support activities.
Serve as the primary point of contact for assigned vendors
Process and validate invoices, ensuring accuracy and adherence to contractual requirements
Track invoice rejections and coordinate timely resolution and follow-up
Collaborate with internal and external stakeholders to ensure invoicing procedures are followed
Lead and participate in meetings with internal teams and vendors
Analyze work management system data to identify trends and validate billing
Prepare meeting minutes, documentation, and follow-up materials as needed
Assist with data preparation and reporting
Identify opportunities for process improvements to enhance efficiency and compliance
Support multiple projects simultaneously in a dynamic, fast-paced environment
High School Diploma or equivalent
Minimum of 3 years of relevant experience in project support, accounting, invoicing, or related roles
Proficiency with work management and financial systems (e.g., SAP, Ariba, or similar)
Strong Excel and data analysis skills (pivot tables, VLOOKUP, data validation)
Excellent written and verbal communication skills
Strong organizational skills with the ability to manage multiple deadlines
High attention to detail and accuracy
Ability to work independently and collaboratively
Strong problem-solving and critical-thinking abilities
INDH