Project Specialist II

Job Overview:

Pay Range: $32.22hr - $37.22hr

Requirement/Must Have:

• 5+ years of experience in Right of Way/ Railroad/ Utility real property transactions, and real estate acquisition experience.
• Experience working with UPRR, BNSF, SBCTA, OCTA, LAMTA, SCRRA and/or any other Rail entity.
• Experience acquiring easements, license agreements, right of entries, and conditional clearance memos.
• Ability to review plans, easements, and land related documents.
• Experience interpreting land rights and easements.
• Ability to make timely, informed decisions based on sound judgment while involving key stakeholders at the appropriate level.
• Strong verbal and written communication skills.
• Ability to work in a team environment and work alone.

Responsibilities:

• Responsible for user liaison, system specifications, systems design, analysis, and project control.
• Interact with Analysts and Programmers through implementation phases and occasionally assist in programming effort.
• Provide key link between ultimate user and computing resource.
• Participate in and document planning and evaluation meetings.
• Prepare and distribute meeting minutes and other follow up documentation as needed.
• Juggle and prioritize numerous tasks from multiple projects in a fast paced environment.
• Assist and work with clients in data preparation.
• Adapt quickly to changes in requirements and communicate to project teams.
• Interact with other project resources and coordinate resources when needed.
• Lead web and face-to-face training and meetings.
• Act as subject matter expert and lead within the Railroad team, assisting with standard Railroad projects ensuring the proper clearance, approval and/or land rights are acquired on-time.
• Manage approximately 50+ new Railroad projects including standard UPRR and BNSF Railroad requests.
• Manage and oversee more than 100 pre-construction Railroad projects requiring follow-up activities, Railroad safety training coordination, flagging services, and payment processing.
• Address questions and inquiries from various internal Operating Unit partners regarding RR processes, timelines, and requirements for obtaining RR approval.
• Manage and lead Railroad projects/ requests, advising on scope, timing of RR acquisitions and identifies constraints or encroachment concerns that the RR agency may not approve.
• Meet with Railroad agencies bi-monthly or monthly to discuss status of current projects in the queue.
• Ensure prior rights are being recognized by the Railroad entity, and no additional fees will be applied for standard O&M activities.
• Support multiple large rail expansion projects by working with Project Management to appropriately scope the projected work while planning/design is being completed.
• Project manage, negotiate, and schedule bus bridging for projects.
• Submit NON PO payments for Railroad Acquisitions and Line Rents.
• Prepare Senior Leadership routing memos for all NON PO Payments requiring authorization.
• Manage access issues to the RR SharePoint site and ensure the ability to submit and track RR requests.
• Schedule Railroad safety training for all crews working within the RR ROW.
• Submit payments for all RR agreements, invoices, flagging services, safety training, and any other fees associated with a RR project.
• Attend project team meetings, advise internal and external customers on acquisition requirements, manage costs and budgets, and develop detailed acquisition plans and schedules.

Nice to Have:

• 5-7 years Railroad agency/ Utility/ Right of Way Acquisition, real property transactions, and real estate acquisition experience.

Skills:

• Right of Way.
• Railroad.
• Utility real property transactions.
• Real estate acquisition.
• UPRR.
• BNSF.
• SBCTA.
• OCTA.
• LAMTA.
• SCRRA.
• Easements.
• License agreements.
• SharePoint.
• Project Management.
• Data preparation.

Qualification And Education:

• High school diploma (with Railroad agency work experience), Associate or Bachelor's Degree.