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Project Support Coordinator II

ICONMA, LLC

Los Angeles, CA

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JOB DETAILS
SALARY
$28–$35 Per Hour
SKILLS
Administrative Skills, Communication Skills, Computerized Maintenance Management System (CMMS), Construction, Contract Management, Contract Requirements, Customer Support/Service, Data Collection, Database Administration, Diversity, Establish Priorities, Facilities Management, Finance, Follow Through, Health Plan, High Tech Industry, Inventory Management, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Multilingual, Plan Meetings, Presentation/Verbal Skills, Preventative Maintenance, Project Schedule, Project/Program Coordination, Property Management, Purchasing/Procurement, Requirements Management, System Operations, Systems Maintenance, Telephone Skills, Time Management, Vendor/Supplier Planning, Writing Skills
LOCATION
Los Angeles, CA
POSTED
1 day ago
Our Client, a Building Technology and Software Services company, is looking for a Project Support Coordinator II for their Los Angeles, CA location.
 
Responsibilities:
  • Maintain CMMS database including ensuring proper categorization and timely dispatching of technicians, equipment history and status, generation of work orders, and overall operation of CMMS system to maintain contract compliance.
  • Maintain critical inventory tracking system for air filters, PPE, maintenance parts, etc.
  • Finance, contract management, admin support functions.
  • Maintain Preventative Maintenance schedule in CMMS system.
  • Schedule vendors for work on site and document when work is completed.
  • Assist with Contract Deliverable Requirements, including gathering data and building reports.
  • Attend various meetings; document and distribute meeting minutes.
  • Respond to telephone calls and greet visitors at site; be the main POC for the project community including tenants and client via email and phone.
  • Effectively communicate and interact with persons of diverse backgrounds and abilities.
  • Compose various forms of correspondence to maintain clear communications with all end users.
  • Coordinate monthly safety meetings for site.
  • Organize and maintain various filing systems, including SharePoint.
  • Provide back up for site purchasing duties; create POs, invoice resolution, etc.
  • Assist with scheduling and organizing project activities including meetings, training, etc.
  • Perform general office duties for site including research.
  • Other duties as assigned.
 
Requirements:
  • Three years’ experience in a Facilities, Property management or Construction environment.
  • Proficiency in Microsoft Office Suite; Outlook, Excel, Word required.
  • Exceptional customer service skills, excellent verbal and written communications skills are required.
  • Experience with a CMMS software.
  • Ability to perform sensitive and confidential tasks.
  • Determine work priorities, work independently, and follow through on tasks.
  • Ability to comprehend contract language, implement and apply as needed to ensure contract deliverables and compliance are achieved.
  • Experience in an HR group and bilingual abilities are a plus.
 
Why Should You Apply?

About the Company

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ICONMA, LLC

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