Project Support Coordinator

• Maintain and update document control systems to ensure project documents are current, accurate, properly stored, and easily accessible.
• Review and verify documents for completeness, accuracy, formatting, and compliance with project and company requirements.
• Track and manage document revisions, approvals, distribution history, and version control.
• Prepare, issue, and maintain records of submittals, transmittals, RFIs, drawings, specifications, reports, meeting minutes, action logs, change requests, and other project documentation.
• Distribute project documentation to internal teams, clients, subcontractors, vendors, and other stakeholders in a timely manner.
• Monitor document workflows and follow up on outstanding reviews, approvals, responses, and required updates.
• Ensure document control procedures are followed throughout the project lifecycle.
• Assist with project closeout documentation, turnover packages, record retention, and final documentation requirements.
• Conduct periodic audits of document control processes, records, and systems to ensure accuracy and compliance.
• Provide training and support to staff on document control procedures, systems, and expectations.

• Assist Project Managers in planning, organizing, and executing fabrication and industrial projects.
• Develop, maintain, and update project schedules, milestones, deliverables, and action items.
• Track project progress and identify potential schedule risks, delays, bottlenecks, or coordination gaps.
• Support project kickoff meetings, coordination meetings, ongoing status reviews, and project closeout activities.
• Maintain project calendars, meeting notes, action logs, deliverable trackers, and follow-up items.

• Monitor production and fabrication schedules and communicate updates, changes, or concerns to project stakeholders.
• Help ensure required materials, equipment, tooling, labor resources, and documentation are available when needed to support project execution.
• Assist with implementation of process improvements, workflow enhancements, and production optimization initiatives.
• Coordinate with project teams to resolve documentation, material, scheduling, or communication issues that may impact production or delivery.

• Serve as a liaison between internal departments and external customers, vendors, subcontractors, and contractors.
• Initiate and facilitate continuous communication regarding project requirements, schedules, deliverables, priorities, changes, and documentation needs.
• Coordinate meetings, prepare agendas, document meeting minutes, and follow up on assigned action items.
• Escalate project issues, risks, delays, or documentation concerns to project management as needed.
• Support clear and consistent communication between project management, fabrication, quality, procurement, vendors, and customers.

• Work with procurement and project teams to support timely ordering, tracking, and delivery of materials, equipment, and project-related resources.
• Monitor supplier delivery schedules and communicate potential impacts to project timelines.
• Coordinate inventory and material requirements to support project execution.
• Assist in identifying and resolving material shortages, delivery concerns, or supply chain disruptions.
• Track project expenditures, purchase-related documentation, change requests, and budget-related information as directed.

• Ensure project documentation and coordination activities support company quality standards, safety requirements, and applicable procedures.  
• Support quality audits, inspections, corrective action tracking, and compliance documentation.
• Assist with compliance documentation and regulatory recordkeeping requirements.
• Monitor project changes and assist with assessing impacts to project scope, schedule, cost, documentation, and resource requirements.
• Support mitigation plans, contingency planning, and issue resolution to minimize project disruptions.  
• Promote continuous improvement, accuracy, accountability, and effective project execution.

• High school diploma or equivalent.
• Minimum of 2 years of experience in document control, project coordination, project administration, construction administration, manufacturing support, or a related role.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to accuracy.
• Ability to manage multiple priorities, deadlines, documents, and stakeholders in a fast-paced environment.
• Ability to work independently and collaboratively with project teams, fabrication teams, vendors, and customers.

• Associate’s or Bachelor’s degree in Business Administration, Project Management, Construction Management, Manufacturing, Industrial Technology, Engineering, or a related field.
• 2–5 years of project coordination, fabrication, production planning, or related experience.

• Experience with electronic document management systems, ERP/MRP systems, or project management software such as Microsoft Project,  Vista Viewpoint, Trimble, Tekla Powerfab

• Familiarity with document control standards, project documentation processes, quality records, and project closeout requirements.

• Self-starter
• Interest in learning and growing
• Strong organization and follow-through
• Document accuracy and version control
• Project coordination and schedule awareness
• Clear communication across teams and stakeholders
• Problem-solving and analytical thinking
• Ability to manage competing priorities
• Customer service mindset
• Accountability and ownership
• Comfort working in a fast-paced industrial, fabrication, or project-based environment

• Ability to sit and work at a computer for extended periods.
• Ability to perform repetitive keyboarding and computer-based work.
• Ability to occasionally lift, carry, and move documents, files, binders, and office materials weighing up to 25 pounds.
• Ability to communicate effectively in person, by phone, and through electronic communication.

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and paid holidays
• Life and disability insurance
• Employee Assistance Program
• Professional development and training opportunities

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