Project Support Specialist II

Location: Downers Grove, IL
Work Schedule: Onsite | Monday - Friday | 40 hours per week
Job Type: Contract (6 Months) with Contract-to-Hire Potential
Pay Rate: $23.00 - $28.00/hour

System One is seeking a detail-oriented Project Support Specialist II to support engineering project teams through document control, project coordination, and administrative support. This position plays a key role in maintaining project documentation, ensuring compliance with document control procedures, and supporting communication between clients, vendors, and internal engineering teams.

Responsibilities

• Manage project documentation throughout its lifecycle, including creation, review, revisions, approvals, version control, and archival.

• Maintain project document control systems and ensure records comply with company and project requirements.

• Track project documents and deliverables to help ensure deadlines, quality standards, and project milestones are met.

• Establish and maintain document control procedures, including file naming conventions, revision control, and document organization.

• Receive, review, log, distribute, and track engineering documents such as drawings, specifications, RFIs, submittals, transmittals, reports, and correspondence.

• Verify documents meet company formatting, revision, and quality standards before distribution.

• Coordinate with clients, vendors, and engineering teams regarding document submissions and schedules.

• Work within multiple Electronic Document Management Systems (EDMS).

• Prepare and manage documents using Microsoft Office Suite and Adobe Acrobat.

• Support project meetings by reserving conference rooms, preparing materials, coordinating refreshments, and assisting with meeting logistics.

• Provide general administrative support to engineering project teams.

• Perform other duties as assigned.

Qualifications

• High School Diploma or GED required.

• 1-3 years of experience in project support, document control, or a similar administrative role.

• Strong attention to detail with the ability to prioritize multiple deliverables.

• Proficiency with Adobe Acrobat and Microsoft Office Suite, including SharePoint, Word, and intermediate Excel skills.

• Excellent written and verbal communication skills.

• Strong organizational, planning, and time management abilities.

• Ability to solve problems, manage priorities, and work independently.

• Reliable, self-motivated, and able to consistently meet deadlines.

• Professional attitude with the ability to work effectively in a team environment.

Preferred Qualifications

• Associate's or Bachelor's degree.

• 1-3 years of document control or project support experience within an engineering, EPC, or technical environment.

• Experience using Electronic Document Management Systems (EDMS); Aconex experience is a plus.

• Understanding of engineering documentation and document control best practices.

• Experience with file sharing, uploads/downloads, and compressed (ZIP) files.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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