ProjectManager_Expert (14923)

Provide a short description of the Position:
This resource will act as a Expert Project Manager for the DOT Transportation Safety Management and Operations (TSMO) Technology Program to oversee and coordinate multiple related IT and OT projects to achieve larger strategic business objectives. This role is responsible for the successful execution of a portfolio of projects that collectively achieve a significant strategic business outcome, ensuring synergy, efficiency, and alignment across both IT and OT domains working with cross-functional teams. This role will champion Project Management principles while navigating the unique complexities and safety-critical nature of transportation technologies, and is critical in ensuring the successful planning, execution, and delivery of complex technology initiatives.

Provide a list of the day to day tasks to be performed by the Selected Candidate:
Job Duties and Responsibilities include but not limited to the following:

I. Project Planning and Strategy:

• Define Project Scope and Objectives: Clearly articulate the goals, deliverables, and boundaries of IT/OT projects within the TSMO context, aligning them with organizational strategies and transportation needs.
• Develop Project Plans: Create comprehensive project plans, including detailed work breakdown structures (WBS), timelines, resource allocation, budget forecasts, and risk management strategies.
• Stakeholder Identification and Engagement: Identify all relevant stakeholders (e.g., transportation agencies, IT departments, OT engineers, vendors, public users) and establish effective communication channels and engagement strategies.
• Technology Assessment and Selection: Evaluate and recommend appropriate IT and OT technologies, considering factors like integration capabilities, scalability, security, reliability, and cost-effectiveness for TSMO applications.
• Requirements Gathering: Elicit and document detailed functional and non-functional requirements for both IT and OT systems, ensuring they meet operational needs and regulatory compliance.
• Develop Business Cases and ROI Analysis: Justify project investments by developing business cases and analyzing the potential return on investment.

II. Project Execution and Management:

• Team Leadership and Management: Guide and motivate cross-functional project teams, including IT professionals, OT engineers, software developers, system integrators, and subject matter experts.
• Resource Management: Allocate and manage human resources, equipment, and materials to ensure project objectives are met within budget and schedule.
• Budget and Cost Control: Monitor project expenditures, manage budgets, and implement cost-control measures to ensure projects remain financially viable.
• Schedule Management: Develop and maintain project schedules, track progress, identify potential delays, and implement corrective actions.
• Risk Management: Identify, assess, and mitigate project risks, developing contingency plans to address potential issues.
• Quality Assurance and Control: Establish and enforce quality standards for all project deliverables, ensuring they meet performance, reliability, and security requirements.
• Vendor Management: Oversee the selection, contracting, and performance of third-party vendors and suppliers involved in IT/OT solutions.
• Change Management: Implement a structured change management process to assess, approve, and implement changes to project scope, schedule, or budget.

III. IT/OT Integration and Operations:

• Bridging IT and OT: Facilitate integration between IT systems (e.g., data management, analytics, communication platforms) and OT systems (e.g., traffic signals, sensors, control systems).
• Cybersecurity Integration: Ensure that cybersecurity principles and best practices are integrated into both IT and OT project designs and implementations, addressing the unique vulnerabilities of OT environments.
• Data Management and Analytics: Oversee the collection, storage, processing, and analysis of data generated by TSMO systems to support decision-making and operational improvements.
• System Performance Monitoring: Establish metrics and processes for monitoring the performance and reliability of integrated IT/OT systems.
• Operational Readiness: Ensure that systems are fully tested, documented, and ready for deployment and ongoing operation.

IV. Communication and Reporting:

• Regular Reporting: Provide project status reports, verbal and written, to senior management, stakeholders, and project teams.
• Facilitate Meetings: Organize and guide project meetings, discussions and action items.
• Conflict Resolution: Address and resolve conflicts among team members or stakeholders.
• Documentation Management: Maintain comprehensive project documentation, including plans, reports, meeting minutes, and technical specifications.

V. Domain Expertise and Continuous Improvement:

• Transportation Systems.
• Knowledge of IT/OT Technologies: Stay abreast of emerging IT and OT technologies relevant to TSMO, including IoT, AI/ML, cloud computing, cybersecurity, and communication protocols.
• Process Improvement: Continuously evaluate project processes and methodologies to identify areas for improvement and implement best practices.
• Lessons Learned: Conduct post-project reviews to capture lessons learned and apply them to future projects.

Position Mandatory Qualification (Per Attachment 7, Section 1.2.4)

Position Job Title: Project Manager
Plans, organizes and integrates cross-functional information technology projects that are significant in scope and impact.

Position Skill Level: Expert
84+ Months: Candidate is able to provide guidance to large teams and/or has extensive industry experience and is considered at the top of his/her field.

Position Requested Qualifications (Per Attachment 7, Section 1.2.5)

• 84 months of experience in Program and Project Planning and Execution with changing project requirements.
• 84 months of experience managing projects that involve Information Technology (IT) and Operational Technology (OT) Integration and Operations preferrably in the transportation sector that includes cross-functional (business, technical, security and vendor) teams.
• 72 months of experience managing projects specific to transportation operations, traffic management, and intelligent transportation systems (ITS).
• 72 months of experience with Stakeholder Management and Communication by developing and maintaining a stakeholder engagement plan, conflict resolution, documentation management, and regular reporting both written and verbal.
• 60 months of experience with Performance Measurement and Reporting.
• 60 months of experience with process improvement evaluation and identification including project processes and methodologies, and post-project reviews.
• 48 months of experience in IT infrastructure and OT systems including cybersecurity principles and best practices in each.
• MUST hold these:
  • Bachelor's Degree in Computer Science, Information Technology or a related field
  • Project Management Professional (PMP)

Required Documentation

• Re sume
• Copy of Candidate Identification (i.e., Driver's License/Green Card/Visa and Passport if applicable)
• Any documents referenced in the above Requested Qualifications (i.e., professional certifications, degrees, etc.)

Additional Information Requests:
Are there additional security requirements for the Authorized User? Yes
If YES, include the additional security requirements: Mandatory ITS Security Agreements and Fingerprint-based Background Check.
Will additional training potentially be required during the Engagement? Yes
If YES, provide description of anticipated training: All NYS Office of Employee Relations (OER) Mandated Annual Training
What type and/or manner, of knowledge transfer is requested during the Engagement? Consultant will work with state staff and transfer knowledge gained with state staff and other consultants
Is travel anticipated during the Engagement? No