Projects Administrator

MINIMUM QUALIFICATIONS

• Nine (9) years of work experience in project management, OR
• Graduation from an accredited college with an Associate's degree in Business or Public Administration or a field of study directly related to the responsibilities of the position PLUS seven (7) years of project management work experience, OR
• Graduation from an accredited college or university with a Bachelor's in Business or Public Administration or a field of study directly related to the responsibilities of the position PLUS five (5) years of project management work experience, OR
• Graduation from an accredited college or university with a Master's degree or higher in Business or Public Administration or a field of study directly related to the responsibilities of the position PLUS four (4) years of project management work experience

NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

• Master's degree in Arts Administration, Public Administration, Urban Planning, Business Administration, Political Science, Business Law, or in a field of study directly related to the responsibilities of the position
• Previous work experience in public or cultural policy development, project management or related cultural program management work
• Previous work experience in fiscal and fundraising operations and contract negotiations/agreement; preparing, tracking, and monitoring budgets, reviewing financial documents
• Previous work experience in Chicago (or large urban cities) arts and cultural organizations, communities, and/or non-profit sectors
• Previous work experience in communications, including presentations and public speaking, and cultivating relationships with a variety of stakeholders
• Previous strategic planning and leadership experience related to the responsibilities of the position
• Proficiency with Microsoft Office products (Word, Excel, PowerPoint, Internet)

Knowledge: Excellent strategic planning and leadership experience including direct leadership of program professionals and team building. Considerable knowledge of public policy, cultural policy and/or government systems and structures. Considerable knowledge of fiscal and fundraising operations and contract negotiations. Knowledge of and/or experience in a variety of cultural art genres. Knowledge of local, federal, and state laws, regulations, codes, and policies.

Abilities: Demonstrated leadership and management ability. Demonstrated ability to work effectively in partnership with people of diverse backgrounds. Commitment to working collaboratively. Ability to set priorities and manage multiple tasks. Ability to negotiate and secure contractual agreements when necessary. Able to use social media to advance and promote programs.

Skills: Considerable strategic planning, analytical, assessment, leadership, budgeting, and marketing skills. Excellent interpersonal skills. Excellent communication, writing, presentation, and public speaking skills. Excellent organizational skills with extreme attention to detail. Strong proficiency in Microsoft Word, Excel, PowerPoint, and Internet. Good math skills (sufficient to prepare and monitor budgets).

Other Requirements: Must be able to work some evenings, weekends, holidays, and able to travel.

Working Conditions: General office environment, using standard office equipment. Some outdoors in inclement weather during festivals, programs, events.

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APPLICATION EVALUATION: Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes, please click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Jul 16, 2026, 12:00:00 AM