Property Administrator- Commercial Real Estate - Clearlake Area

• Run monthly delinquency report on past due rent and send demand letters as requested by Supervisor
• Courteously and quickly handle all telephone calls and tenant / client issues
• Follow-up on tenant requests to assure satisfaction; log-in completed work orders and compile monthly reports
• Prepare tenant billings for special work request and other charges
• Complete accounting forms and process as required
• Keep office and personal work area clean and organized at all times
• Maintain filing system in manner required by Supervisor
• Maintain a calendar and meet all deadlines for reports as directed by Supervisor
• Receive, code, acquire appropriate approvals, allocate (if required) invoices and distribute to accounting for payment in a timely manner
• Assist Supervisor with monthly financial reports, budget input and preparations, and operating expense/rent escalations
• Assist with annual budget preparation as requested
• Administer parking garage activities with tenants; assign parking spaces and maintain parking records if applicable in your specific location
• Maintain up to date tenant files, rent rolls, building directory and financial files
• Maintain and reconcile required petty cash fund monthly
• Pick-up office supplies or place order with suppliers as required and within approval limits
• Distribute mail/faxes/packages immediately on receipt and handle outgoing mail in a timely manner
• Participate in planning of events including luncheons, parties, etc.
• Keep Supervisor informed of status on all assignments in a timely manner
• Perform various other functions as directed by the Supervisor
• Attend  training meetings as requested by your Supervisor

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