Burnett Specialists is partnering with a diversified real estate investment and management company located in Houston, Texas seeking a Property Administrator to join their team. They own, manage, and lease approximately 2 million square feet of commercial real estate in the Galleria/Uptown Houston market. For more than 2 decades, they have distinguished themselves from other real estate companies with our dedication, focus, and commitment to providing exceptional service. This distinction is evident in their innovative and flexible practices, their professional and knowledgeable staff, and their satisfied tenant history. With over a century of collective experience in the Houston real estate market, their associates have expertise spanning the industry, including landlord and tenant representation, property management, and brokerage services.
Provide comprehensive administrative support to the Property Management team, including phone coverage, correspondence, filing, records management, and general office operations.
Serve as a professional point of contact for tenants, vendors, visitors, and stakeholders, delivering exceptional customer service and assisting with inquiries, requests, and issue resolution.
Maintain and organize property records, lease files, tenant and vendor information, emergency contact lists, and other operational documentation.
Coordinate meetings, special events, tenant communications, and various office activities to support property operations.
Manage vendor and tenant documentation, including certificates of insurance, contract compliance tracking, expiration monitoring, and related correspondence.
Administer and maintain work order systems, ensuring service requests are properly documented, tracked, communicated, and completed.
Assist with parking administration, building access management, key control procedures, and maintenance of security-related records.
Support accounting and financial processes by coding invoices, maintaining accounts payable and accounts receivable records, reconciling transactions, and assisting with banking-related activities.
Order and maintain office and building supplies while supporting overall office organization and operational efficiency.
Assist with tenant engagement initiatives, building events, and property-related communications.
Support day-to-day property operations and provide backup assistance for property management functions as needed.
Participate in special projects and perform additional administrative and operational duties as assigned.
Requirements
1-2+ years of administrative experience, preferably within commercial real estate, property management, facilities, or a related industry
Strong customer service and interpersonal skills
Excellent verbal and written communication skills
Strong organizational skills with the ability to manage multiple priorities and deadlines
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
Experience with accounts payable, accounts receivable, invoice processing, or general accounting support preferred
Ability to maintain confidential information and accurate records
Detail-oriented with strong problem-solving skills
Professional appearance and demeanor
Ability to work independently and as part of a team
Experience with property management software such as Yardi, MRI, or similar systems is a plus
Associate's or Bachelor's degree preferred, or equivalent combination of education and experience
HOUDT42
Numbers & Facts
Location
Houston, TX
Skills
Accountingunmatched
Accounting Policiesunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Accounts Receivable Processingunmatched
Administrative Skillsunmatched
Banking Servicesunmatched
Billingunmatched
Brokerageunmatched
Commercial Real Estateunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Data Qualityunmatched
Detail Orientedunmatched
Documentationunmatched
Insurance Documentationunmatched
Interpersonal Skillsunmatched
Investment Managementunmatched
Leasingunmatched
Magnetic Resonance Imaging (MRI)unmatched
Mail Processingunmatched
Maintain Complianceunmatched
Maintenance Servicesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Property Maintenanceunmatched
Property Managementunmatched
Real Estateunmatched
Records Managementunmatched
Systems Maintenanceunmatched
Team Playerunmatched
Telephone Skillsunmatched
Time Managementunmatched
Vendor/Supplier Managementunmatched
Writing Skillsunmatched
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