Full-time. $17.00 an hour. Blue Cross and Blue Shield of Alabama medical, prescription, dental and vision insurance. Vacation and holidays. 401k retirement. The Property Clerk supports the Property Manager in maintaining the accuracy, accountability, and integrity of the U.S. Space & Rocket Centers State Property Program. This position is responsible for assisting with the tracking, inventory, transfer, documentation, and verification of state-owned assets in accordance with applicable State of Alabama regulations, internal policies, and established inventory control procedures.
The Property Clerk works closely with departments throughout the Center to ensure property records remain current and accurate while providing administrative and operational support for inventory activities, audits, and warehouse operations.
Essential Functions
- Assist the Property Manager in maintaining accurate records for all state-owned property.
- Receive, tag, and record newly acquired property in the property management system.
- Assist with conducting annual and cyclical physical inventories of state-owned assets.
- Verify asset locations and update records when equipment is relocated.
- Assist in researching and locating missing or unaccounted-for property.
- Prepare documentation for property transfers, surplus, disposals, cannibalization, and other asset transactions while ensuring proper approvals and chain of custody.
- Maintain organized electronic and paper files supporting all property transactions.
- Coordinate with department managers and employees regarding inventory activities, asset movement, and property accountability.
- Assist with preparation for State of Alabama property audits and internal audits.
- Reconcile inventory discrepancies and assist in resolving documentation issues.
- Generate reports and maintain inventory spreadsheets as requested.
- Assist with warehouse storage, organization, retrieval, and movement of state-owned equipment.
- Operate handheld scanners and other inventory equipment.
- Maintain inventory supplies including tags, labels, forms, and related materials.
- Ensure compliance with State of Alabama property management regulations and USSRC policies.
- Communicate professionally with employees regarding property procedures and inventory requirements.
- Assist with special inventory projects and departmental initiatives.
- Perform other duties as assigned.
Other Responsibilities
- Demonstrate a willingness to learn new systems, procedures, and regulations.
- Work cooperatively as a member of the Finance and Administrative Services team.
- Exercise sound judgment while maintaining confidentiality.
- Accept responsibility and accountability for assigned work.
- Maintain organized work areas and accurate records.
- Follow all Center policies, procedures, and safety requirements.
- Maintain a professional appearance and conduct.
- Provide excellent customer service to internal departments.
- Foster positive working relationships throughout the organization.
- Support continuous improvement efforts within the Property Management function.
- Perform duties with honesty, integrity, and attention to detail.
Supervisory Responsibilities
Supervision Exercised: None
Reports To: Property Manager
Qualifications
Required Education
- High school diploma or GED required.
- Associate degree in Business Administration, Accounting, Supply Chain, Logistics, or a related field preferred.
Required Experience
- Two to four years of experience in property management, inventory control, warehouse operations, accounting, purchasing, or a closely related field; or an equivalent combination of education and experience.
- Experience maintaining accurate records and working with inventory management systems preferred.
- Experience using barcode or inventory tracking systems is preferred.
- Experience working with State property procedures is a plus.
Knowledge, Skills, and Abilities
- Knowledge of inventory control principles and property accountability.
- Strong organizational skills with exceptional attention to detail.
- Ability to accurately maintain records and documentation.
- Strong written and verbal communication skills.
- Ability to work independently while managing multiple priorities.
- Ability to establish positive working relationships with employees across all departments.
- Ability to maintain confidentiality.
- Basic mathematical and analytical skills.
- Ability to interpret policies and follow detailed procedures.
Computer Skills
Proficiency with Microsoft Office applications including:
Experience with inventory management software, ERP systems, or asset management software is preferred.
Physical Requirements
- Frequently sit, stand, and walk throughout the workday.
- Frequently bend, stoop, kneel, and reach while conducting inventories.
- Lift, carry, push, and pull up to 40 pounds.
- Move throughout warehouses, offices, storage rooms, and outdoor facilities.
- Operate office equipment including computers, printers, scanners, and barcode readers.
- Read inventory labels, serial numbers, and computer screens.
- Ability to climb ladders or use step stools safely when necessary.
Eligibility Requirements
- Must be authorized to work in the United States.
- Must possess a valid drivers license with an acceptable driving record.
- Must be able to successfully complete any required background screening.
Work Environment
This position regularly works in both office and warehouse environments. Duties include frequent travel throughout the Centers campus, including outdoor locations, storage facilities, maintenance areas, and other buildings while performing inventory and asset verification activities. Work may occasionally occur in areas without climate control and may involve exposure to varying weather conditions during outdoor inventories.
Expected Hours of Work
This is a full-time position that generally works 40 hours per week. Occasional overtime, evening, weekend, or holiday work may be required during annual inventories, audits, or other operational needs.
Disclaimers
The U.S. Space & Rocket Center is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, or veteran status.
Duties and Responsibilities May Change with or Without Notice
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.