Burnett is very excited to be partnering with a leading commercial real estate investment and operating firm here in Houston! This firm specializes the acquisition, development, and management of industrial, multifamily, and adaptive reuse properties. With $2.5 billion in portfolio equity, they are heavy hitters for sure! Currently, they are looking to bring on a Property Coordinator for their busy NW Houston office. This is a temp-to-hire opportunity with an outstanding company!
The Property Coordinator provides administrative and operational support to property management, construction, and asset management teams across a diverse portfolio of commercial properties, including industrial, retail, mixed-use, and redevelopment projects. This role serves as a primary contact for tenants, vendors, and internal stakeholders while helping ensure the efficient day-to-day operation of assigned properties.
The ideal candidate will possess strong organizational and communication skills, demonstrate attention to detail, and effectively manage multiple responsibilities in a dynamic environment. The role requires initiative, accountability, and the ability to work collaboratively with cross-functional teams while maintaining a high level of professionalism and customer service.
Key Responsibilities
- Answer and route incoming phone calls as appropriate.
- Monitor and respond to shared email inboxes and general inquiries.
- Support accounts payable processes, including invoice coding and documentation.
- Assist with accounts receivable activities and tenant payment tracking.
- Foster positive relationships with tenants, vendors, and service providers.
- Assist visitors, tenants, and vendors with questions and payment-related matters.
- Prepare and maintain vendor agreements and service contract records.
- Coordinate maintenance requests and track work orders through designated systems.
- Monitor and maintain insurance documentation for tenants and vendors.
- Process and distribute incoming mail and correspondence.
- Provide administrative support and complete special projects as assigned.
Required Qualifications, Skills & Competencies
- Ability to prioritize tasks and work effectively in a fast-paced environment.
- Strong interpersonal skills with a collaborative, team-oriented approach.
- Understanding of commercial real estate operations is preferred.
- Proficiency with Microsoft 365 applications and property management software.
- Excellent written and verbal communication skills.
- Strong organizational, problem-solving, and time management abilities.
- Ability to adapt to changing priorities and learn new systems quickly.
Education & Experience
- High school diploma or equivalent required.
- Minimum of two years of experience in commercial real estate, property management, or a related field.
- Experience supporting industrial, retail, mixed-use, or commercial property portfolios preferred.
- Experience working with institutional or professionally managed real estate assets is a plus.
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