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Property Management Assistant

SVN - Toomey Property Advisors

Mobile, AL

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JOB DETAILS
SKILLS
Administrative Skills, Bookkeeping, Brokerage, Commercial Real Estate, Communication Skills, Customer Support/Service, Dental Insurance, Detail Oriented, Documentation, Facilities and Maintenance, Health Insurance, Investment Management, Leasing, Marketing, Microsoft Office, Multitasking, Operational Support, Operations, Organizational Skills, Past Due Accounts, Pest Control, Portfolio Accounting, Pricing, Property Maintenance, Property Management, Record Keeping, Rentals, Sales, Subversion, Systems Maintenance, Team Player, Time Management, Training/Teaching
LOCATION
Mobile, AL
POSTED
20 days ago
Benefits:
  • Company parties
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • 401(k) matching
  • Bonus based on performance

Benefits and Perks:
  • Competitive salary 
  • Access to professional development opportunities
  • Health, dental, and vision benefits, plus paid time off
  • Opportunity to work with a collaborative and supportive team environment
Company Overview:
SVN International Corp. is a leading commercial real estate brokerage firm, with over 200 franchise offices across the country. We specialize in sales, leasing, property management, and facilities maintenance. Known for our inclusiveness and transparent processes, SVN leverages our Shared Value Network® to drive demand through shared fee incentives and strong marketing platforms. SVN is committed to fostering collaboration, creating an environment where our teams succeed both individually and collectively.

 Property Management Assistant
We are seeking a reliable, organized Property Management Assistant to support daily operations across our property portfolio. This role will assist with tenant communication, maintenance coordination, office administration, and record keeping.


Responsibilities
  • Serve as main tenant contact after move‑in for service issues, complaints, questions, and community rules.
  • Coordinate maintenance requests with the Maintenance Coordinator and Maintenance Director and communicate status updates to residents.
  • Manage lease renewals: send renewal offers, track responses, coordinate pricing and terms, and update the system with new lease details.
  • Assist with delinquency follow‑up and payment plans in partnership with the Accounting Assistant and Portfolio Managers.
  • Handle behavior and noise complaints, issue lease violation notices, and support eviction coordination (downloading reports, submitting to attorneys, documenting the file).[
  • Communicate inspections, pest control, and routine services to residents via email, portal, and posted notices.
  • Complete or support move‑in and move‑out inspections as needed and ensure notes, photos, and charges are properly documented.
  • Maintain accurate resident records, notes, and tasks in Buildium and other internal systems.
  • Support Section 8 compliance, including recertifications, inspection follow‑up, and rent increase requests.
  • Provide general administrative support to Portfolio Managers (owner updates prep, reports, scheduling, and follow‑ups)

Qualifications
  • Strong communication and customer service skills.
  • Excellent organization and attention to detail.
  • Ability to multitask and stay on schedule.
  • Proficiency with Microsoft Office or Google Workspace.
  • Property management experience preferred, but not required.
Preferred
  • Experience with property management software.
  • Familiarity with leasing, maintenance coordination, or bookkeeping.
Work Environment
  • Full-time position.

 

SVN International Corp., 1309 Beacon St, Suite 300, Brookline, MA 02446, COPYRIGHT © 2024 SVN INTERNATIONAL CORP. ALL RIGHTS RESERVED All SVN® offices are independently owned and operated.

About the Company

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SVN - Toomey Property Advisors

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