Property Management Assistant

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.  

We are in search of a  Property Management Assistant in Princeton, NJ. The Role of Property Management Assistant at Community Options is responsible for assisting the Director of Revenue Cycle with the initial, interim, and monthly billing and annual tenant recertification at our DPI and commercial properties. 

Responsibilities

• Monthly invoicing of rent to tenants, both DPI and commercial properties.
• Interact with COE Managing Director and prospective/current tenants to achieve maximum occupancy.
• Identify, hire, and coordinate work of third-party real estate brokers as necessary.
• Prepare lease documentation applicable to new tenants/service agreements and renewals.
• Deliver customer service that exceeds expectations for new and current tenants.
• Assist tenants with service requests to the extent notified.
• Assist with invoicing and rollout of tenant invoicing for copiers.
• Assist with collections of outstanding invoices.
• Prepare and distribute monthly invoices, AR aging, and other reports/KPIs.
• Maintain current rent roll of tenants at all DPI and commercial properties.
• Initiate tenant contact in advance of upcoming lease expirations to negotiate renewal.
• Review rents regularly to ensure competitive and profitable, negotiate appropriate increases at renewal.  
• Ensure regular maintenance is completed regularly to ensure property is welcoming to current and prospective tenants.
• Other duties as assigned.

Minimum Requirements

• 2+ years of related experience.
• Ability to work effectively with little or no supervision.
• Detail oriented with excellent time management skills.
• Ability to consistently meet required deadlines and follow schedules.
• Ability to complete repetitive tasks with a high level of detail.
• Proficient with MS Office applications, more advanced Excel skills required.
• Excellent analytical, communication and problem-solving skills.
• Familiarity with accounting software systems, experience with NetSuite a plus.

Competitive Benefits:

• Insurance Options (Medical, Dental, Vision)
• Paid Holidays—Including a Birthday Holiday
• Generous Paid Time Off (PTO)
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Exceptional Career Growth Opportunities

Community Options is an Equal Opportunity Employer M/F/D/V