Proposal Analyst

Job Title: Proposal Manager

Location: 8201 Greensboro Dr, Suite 500E, 5th Floor, McLean VA - 22102 (Hybrid Working - 2-3 days in office)

Job Description: We are seeking a highly skilled and detail-oriented Proposal Manager to lead and manage the complete proposal lifecycle. This includes working closely with the Business Development (BD) and Capture teams to develop win themes, making go/no-go recommendations, and ensuring the submission of compliant, high-quality proposals. The ideal candidate possesses exceptional technical writing, organizational, and communication skills, as well as a deep understanding of federal procurement processes and tools.

Roles and Responsibilities:

• Manage the end-to-end proposal lifecycle, including RFI responses, white papers, resumes, and past performance citations.
• Interpret RFP requirements and develop proposal templates, outlines, compliance matrices, production checklists, and bid and proposal budgets.
• Ensure compliance with federal procurement regulations (FAR/DFARS) and manage the full RFP lifecycle, from solicitation analysis to final submission.
• Collaborate with internal teams and partners to develop compliant, high-quality proposals that align with federal government requirements.
• Lead the development of proposals for federal IT contracts, ensuring all content meets compliance and quality standards.
• Coordinate and collaborate with Capture Managers, Proposal Coordinators, Subject Matter Experts (SMEs), Program Managers, and Support Leads.
• Research and organize solutions and reusable content for proposal submissions.
• Edit, format, and review documents to ensure compliance with RFP requirements and corporate quality standards.
• Lead proposal meetings, including Kick-Off Meetings, Color Team Reviews, and Proposal Reviews.
• Develop and maintain proposal schedules and report progress to stakeholders.
• Ensure accurate and compliant proposal submissions, adhering to editorial specifications and branding standards.
• Participate in and contribute to the upkeep of Proposal Operations reference databases, including Proposal Content, Graphics, Past Performance, and Reusable Assets.
• Manage proposal document production, including printing, binding, CD Rom creation, and shipping.
• Collect and compile lessons learned to improve future proposal processes.

Qualifications:

• Minimum 3 years of experience working on federal government IT proposals.
• Experience with proposal operations reference databases, such as Graphics and Reusable Assets.
• Strong understanding of federal proposal compliance, procurement processes, and RFP development best practices.
• Demonstrated ability to develop win themes and go/no-go recommendations.
• Advanced knowledge of proposal production tools and techniques.
• Certification in proposal management or technical writing is a plus.

Key Skills:

• Proposal lifecycle management
• RFP and RFI responses
• Federal Government IT proposals
• Federal procurement regulations (FAR/DFARS)
• Compliance matrices
• Proposal templates and schedules
• Technical writing and editing
• Collaboration with SMEs and Capture Managers
• Microsoft Office Suite, SharePoint, and Adobe
• Agile/Scrum methodologies
• IT Service Management systems (e.g., ServiceNow)
• Time management and prioritization
• People skills and teamwork