Administrative Skills, Adobe Product Family, Copying Machines, Correctional Health, Customer Acquisition, Customer Retention/Renewal, Dental Insurance, Detail Oriented, Editing, Employee Assistance Plan, English Language, Grant Writing, Health Plan, Healthcare, Healthcare Providers, Interpersonal Skills, Manufacturing Assembly, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Organizational Skills, Persuasion Skills, Printers, Production Support, Project/Program Coordination, Proofreading, Proposal Development, Proposal Schedule, Proposal Writing, Regulatory Compliance, Request for Proposals (RFP), Requirements Management, Sales Proposals, Sales Prospecting, Sales Support, Standards of Care, Team Player, Time Management, Vision Plan, Writing Skills
NaphCare has an excellent opportunity for a Proposal Coordinator to join the Proposal Development Team at our Corporate Headquarters in Birmingham, AL.
This role supports the company’s client acquisition and retention efforts by assisting in the development of high-quality, compliant, and compelling proposals and sales-related documents for both prospective and current clients. The ideal candidate is detail-oriented, organized, proactive, and skilled in both written communication and project coordination.
NaphCare partners with correctional facilities to provide proactive, patient-focused healthcare. We recognize that we serve a unique and diverse patient population, and our onsite teams take pride in bringing excellence in care to a population in great need. Be part of a world-class team of professionals who are revolutionizing correctional healthcare.
Responsibilities:
- Assist the Proposal Development Team in the preparation, coordination, and submission of proposals
- Review Requests for Proposals (RFPs) to identify requirements, deadlines, and deliverables
- Contribute written content and assist in developing clear, persuasive proposal responses
- Develop and implement design elements to make proposals modern, professional, and visually appealing
- Proofread and edit proposal drafts and templates for accuracy, clarity, and consistency
- Ensure all proposal materials meet RFP compliance standards
- Maintain and update proposal templates, appendices, and client lists
- Create proposal components including cover pages, tabs, labels, and appendices
- Track and schedule proposal deadlines using Outlook
- Complete required forms and documentation for proposal submissions
- Coordinate with internal teams to gather items required for proposal submissions
- Support the production, assembly, and shipping of final proposal documents
- Maintain proposal supplies (e.g., paper, binders, toner) and assist with office equipment such as printers and copiers
Qualifications:
- Bachelor’s degree in English, Communications, Business, or a related field (or equivalent experience)
- Strong writing, editing, and proofreading skills
- Exceptional attention to detail and organizational abilities
- Ability to manage multiple deadlines in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Canva, and Adobe
- Strong interpersonal skills and ability to collaborate across departments
Preferred Qualifications:
- Experience in proposal development, grant writing, or sales support
- Familiarity with RFP processes and compliance requirements
Why Join NaphCare?
NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US and we are growing. If you have never considered a career in correctional healthcare, now may be the time. In addition to competitive salaries and generous employee benefits, we strongly support career advancement within the company.
NaphCare Benefits for Full-Time Employees Include:
- Health, dental & vision insurance that starts day one!
- Prescriptions free of charge through our health plan, beginning day one!
- Lowest Cost Benefits!
- Employee Assistance Program (EAP) services
- 401K and Roth with company contribution that starts day one!
- Tuition Assistance
- Referral bonuses
- Term life insurance at no cost to the employee
- Generous paid time off & paid holidays
- Free continuing education and CMEs
If you would like to speak with me to learn more about this position and NaphCare, apply directly to the position to initiate the application process, and I’ll be in touch.
Equal Opportunity Employer: disability/veteran
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Naphcare, Inc.
NaphCare is dedicated to implementing cost-effective, quality services according to our clients' needs.
Because every facility is unique, we tailor our services to meet each client's respective needs. We deliver solutions based on your requests rather than telling you how to run your facility. NaphCare evaluates, evolves, and adapts our programs according to not only client needs, but also the ever-changing field of correctional healthcare.
When you choose NaphCare, you choose a proactive, preventive healthcare provider. We focus on a “Day One” mentality, providing care up front and without delay. Our clients experience greater efficiency, a reduction in unnecessary costs, and transfer their legal liability, all without giving up their independence. NaphCare is leading the way with an all-in-one approach to correctional healthcare that provides services unique to your facility.
Personal Attention
With NaphCare, people come first. We are proud of our company culture and ability to connect with our clients on a personal level, and it is NaphCare's mission to continue our history of personalized service. Care is not reserved simply for the patients entrusted to us, but also for our client partners. We care for our clients by providing efficient services to reduce their costs, communicating regularly about our services, listening to the client, providing accountability through continuous quality studies and reporting, and working with integrity at all times.
Company Consistency
Also, as an independent healthcare partner, we are free from complex partnerships and distant investors that limit our competitors' responsiveness. NaphCare has not undergone any corporate reorganization or restructuring since the company was founded in 1989, and has no plans to do so in the future. This stability, along with planned and structured growth, ensures that our client partners receive personal attention from our administrative and medical support team at our headquarters.
Financial Stability
NaphCare is a financially stable and fiscally responsible company. Throughout our history, we have maintained steady, measured growth, more stable than sweeping corporate changes. Our clients do not have to worry about drastic shifts in our company and how such changes will affect their services.
One of the best indicators of a company's financial stability is its ability to secure insurance and a bonding line. NaphCare is proud of our ability to provide performance bonds, rather than letters of credit. Due to our financial strength, NaphCare has exceptional insurance programs that indemnify our clients against litigation regarding healthcare services.