Proposal Coordinator

Proposal Coordinator

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Proposal Development • Technical Writing • Submission Compliance

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Location: Fullerton, CA

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Schedule: Full-Time, Hybrid Eligible; regular onsite work in Fullerton required

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Compensation: $34.62–$44.23 per hour

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Help Build Conservation at Scale

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Endemic Environmental Services is a growing California environmental consulting firm providing biological resources, habitat restoration, environmental compliance, permitting, construction monitoring, and water-resource services.

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Since 2009, our teams have worked alongside public agencies, contractors, utilities, and private clients to help infrastructure and development projects move forward while protecting species, habitats, and natural systems.

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The Opportunity

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We are seeking an experienced Proposal Coordinator to help Endemic pursue and secure environmental work throughout California.

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This position is ideal for someone who enjoys technical writing, takes pride in producing polished documents, and can bring organization and accountability to a fast-moving proposal process. You will work with project managers and technical specialists to coordinate information, manage deadlines, and prepare complete and compelling submissions.

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What You’ll Do

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• Lead proposal development from kickoff through final submission.
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• Review RFPs, RFQs, SOQs, IFBs, and other procurement documents.
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• Create proposal schedules, compliance matrices, outlines, and internal assignments.
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• Coordinate kickoff meetings, technical content, internal reviews, and submission deadlines.
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• Gather information from project managers and subject-matter experts.
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• Write, edit, proofread, and format proposal documents.
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• Prepare required forms, certifications, resumes, project descriptions, qualification packages, and pre-qualification materials.
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• Submit proposals through electronic procurement portals.
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• Confirm that each proposal meets the solicitation requirements before submission.
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• Maintain the proposal calendar and proposal resources, including templates, resumes, project descriptions, certifications, and standard narratives.
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• Track proposal activity and support ongoing improvements to the proposal process.
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What We’re Looking For

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• Three or more years of proposal coordination, proposal development, or closely related experience, including substantial responsibility for writing and producing proposals.
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• Strong writing, editing, proofreading, and document-production skills.
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• Experience reviewing and interpreting detailed solicitation requirements.
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• Ability to coordinate multiple contributors and manage competing deadlines.
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• Strong organizational skills, attention to detail, and follow-through.
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• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
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• Ability to work independently and communicate effectively with technical and nontechnical team members.
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• Experience preparing proposals for public agencies is strongly preferred.
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• Experience in environmental consulting, engineering, construction, infrastructure, utilities, or another professional-services industry is helpful.
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• Familiarity with Adobe Creative Suite and electronic procurement portals is also a plus.
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Benefits

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• Medical, dental, vision, and life insurance.
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• 401(k) with a 4% Company match.
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• Paid time off, paid sick leave, and paid holidays.
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• Flexible scheduling to support work-life balance.
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• Professional development opportunities.
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• Company-sponsored events.
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If you are an experienced proposal professional who enjoys turning detailed requirements and technical information into polished submissions, we encourage you to apply!

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Endemic Environmental Services is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to any characteristic protected by applicable federal, state, or local law.

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