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Purpose: The Proposal Writer supports the full proposal development lifecycle by crafting clear, compliant, and compelling written content and contributing to creative production.
Essential Functions:
At the direction of Proposal Directors, participates in the development, construction, and production of proposals across all phases including SOQs, RFQs, and RFPs
Crafts proposal sections that are clear, concise, accurate, and compliant with established templates and submission requirements, incorporating feedback from reviews through final submission; maintains consistency in language, tense, formatting, and overall presentation across proposal materials
Writes, edits, and formats proposal content including solution narratives, management approaches, technical descriptions, presentations, and supporting documentation
Gathers supporting information to craft responses to specific inquiries and information requests; facilitates cross-discipline coordination with Operations, Marketing & Communications, Business Development Finance, Legal, SMEs, and consultants
Contributes to creative production by assisting with layout, graphics support, infographic development, and visual integration within proposal documents
Ensures that content requested consistently meets scheduled milestones and submission deadlines
Analyzes RFIs and RFPs for customer requirements and develops compliant response content that fits the customer's needs and addresses evaluation criteria
Archives proposal elements, project data, boilerplates, graphics, and templates; maintains and updates proposal-related artifacts including project summaries and supporting visuals
Reporting relationship: The Proposal Writer reports to the Director of Proposal Creative & Technical Services
Minimum Qualifications, Knowledge, Skills, and Work Environment:
Education and Experience: The combination of education and professional experience must be 5 years:
In a technical role: Requires 5 years of experience in roles closely related to proposal writing or business development support; proposal management and coordination function with experience engaged in retail and Food & Beverage environments
A bachelor's degree in marketing, communications, English, or a program related to the functional area can count for 2 of the 5-year requirement
In the industry: 3-5 years of Hospitality, F&B and/or Retail experience
Specialized Skillset/Competencies/Traits
Strong writing, editing, and proofreading skills with a keen eye for detail and precision
Ability to manage multiple assignments and meet tight deadlines
Basic visual design aptitude with interest in contributing to graphic and layout production
Proficient in Microsoft Office; familiarity with SharePoint and InDesign a plus
Familiarity with the RFP or proposal processes preferred
Demonstrated history of understanding the needs of the business, stakeholders, the employee population and individual circumstances
Demonstrated history of creating and maintaining positive work environments through coaching, developing, and leading teams to achieve common goals
Location: This role is based at the North America Support Center in Bethesda, Maryland
Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates ("the Company"), is an equal opportunity employer. It is the Company's policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as "protected characteristics").
Source: HMSHost
Making Your Career More Satisfying HMSHost is part of Autogrill S.p.A. –the world’s largest provider of food and beverage services for travelers. Along with the rest of the Autogrill Group, we are recognized industry leaders who create innovative dining locations at airports and on motorways worldwide. With 33,000 associates and revenues of more than $2.7 billion, we use our experience and global reach to offer travelers an unparalleled blend of local, regional and international brands. HMSHost will provide you with the opportunity to develop your career at our many branded restaurants. Explore our various hourly and management positions in the U.S. and Canada or our corporate openings in Bethesda, Maryland.