Proposal Writer

Job Type: Full-Time/Remote
Salary: $41,600 annually

Inspection Experts, Inc., a facilities management firm, is seeking a Proposal Writer with a proven track record in developing clear, persuasive, and compliant proposal content for government and commercial clients. The ideal candidate will have experience managing proposal documentation, interpreting RFP requirements, coordinating with cross-functional teams, and producing high-quality written materials in a fast-paced, deadline-driven environment.

Key Responsibilities

• Support priority bid opportunities for new business pursuits in a fast-paced, deadline-driven environment.
• Write, edit, and organize proposal content, including technical narratives, resumes, project descriptions, and supporting materials to create clear, persuasive, and compliant submissions.
• Synthesize input from multiple contributors and present content in a consistent, unified voice.
• Translate complex technical and operational information into clear, accessible language for diverse audiences.
• Ensure all written materials are grammatically correct, well-structured, and formatted according to RFP/RFI requirements.
• Review RFPs, RFIs, and related documents to identify requirements, instructions, evaluation criteria, and compliance needs.
• Extract and prioritize key information from meetings, discussions, and reference documents.
• Engage with cross-functional teams by asking targeted questions to gather accurate content and clarify client needs.
• Collaborate with project managers, subject matter experts, and graphic designers to develop complete proposal packages.
• Manage multiple tasks and deadlines simultaneously, adjusting priorities as business needs shift.
• Apply strong organizational and time-management skills to track assignments, milestones, and deliverables.
• Utilize technology and collaboration tools (e.g., Microsoft Word, Adobe, SharePoint, Teams) to draft, format, store, and revise proposal materials.
• Support social media, marketing efforts, and innovative technology tools used to reach new clients and expand the customer base.

Required Experience & Skills

• Demonstrated writing experience, with the ability to write clearly, accurately, and efficiently under deadline.
• Strong organizational and time-management skills, including the ability to prioritize tasks and pivot quickly as priorities change.
• Self-directed, accountable, and capable of meeting deadlines with minimal supervision.
• Proven ability to review RFP/RFI documents and extract requirements, instructions, and compliance elements.
• Comfortable working with remote and cross-functional teams.
• Ability to understand and communicate complex information to technical and non-technical audiences.
• Proficient in Microsoft Word (styles, formatting, templates) and Adobe tools.
• Strong written and verbal communication skills, including email, phone, and virtual collaboration platforms.
• Ability to support or manage proposal tasks with clear action items, timelines, and deadlines.

Preferred / Advantageous Skills

• Marketing or communications experience
• Knowledge of social media platforms and digital marketing
• Graphic design or visual layout experience
• Experience supporting federal, state, or commercial proposals preferred

Education & Eligibility

• Must be legally eligible to work in the United States
• High school diploma or GED required
• Associate’s or Bachelor’s degree in English, Communications, Marketing, Business, or related field preferred
• 2+ years of related, verifiable writing experience preferred

Other Duties

This job description outlines the primary functions of the role but is not intended to be an exhaustive list of all duties, responsibilities, or activities. Responsibilities may change, and additional duties may be assigned as business needs evolve.

Equal Employment Opportunity (EEO) Statement

Inspection Experts, Inc. (IEI) is an Equal Opportunity Employer. IEI provides equal employment opportunities to all employees and applicants and does not tolerate discrimination or harassment based on race, color, religion, sex, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Benefits

• 401(k) with company matching
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off (PTO)
• Professional development assistance

About Our Company

Inspection Experts, Inc. (IEI) is a woman-owned small business with a proven track record in facility, infrastructure, and technology development projects for government and private sector clients. Our success is driven by our people, and we are committed to fostering a collaborative environment that values integrity, professionalism, and service excellence.