Proposals Coordinator

Proposals Coordinator in New York City, New York | Careers at New York City

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Proposals Coordinator

Job ID 2026-6029

Brand VistaJet

Category Sales

Location : City New York City

Additional Locations US-OH-Columbus

Work Base Hybrid

Position Type Permanent Full-Time

Overview

Vista is the world's leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

As Proposals Coordinator, you'll be reporting directly to the Proposals Manager based in the UK and supporting VistaJet's global sales team with a focus on the US.

Responsibilities

• Preparing tailored sales proposals for the global Program Sales team, including accurately calculating and checking prices and financial comparisons before they are sent out.
• Preparing presentations and other sales collateral for the Program Sales team, ensuring that a consistent and elevated design aesthetic is maintained.
• Liaising with the Proposals Manager to prioritize proposals accordingly across multiple time zones, and amongst the Proposals team.
• Collaborating with Sales Vice Presidents to help tailor their proposals and ensure all sales proposals which are sent out are followed up on.
• Assisting with RFPs and corporate tenders, working closely with Sales Vice Presidents and across multiple departments to help tailor the response.
• Regularly review all templates in the proposals library to ensure they remain current and fit for purpose.
• Keep an up-to-date and accurate live log of all proposals prepared for the Program Sales team.
• Analytical projects with a focus on proposal conversions and regional trends.
• Ad-hoc team support and research assignments.Salary for this position is $68,000 plus $2,500 bonus

Required Skills and Experience

Excellent attention to detail, solid written and verbal communication skills and a sound grasp of numbers are essential.

You will need to be a quick-learner and be ready to adapt to the pace of this high-growth team.

• Experience using InDesign or similar design applications.
• Experience using Salesforce or similar CRM systems.
• Excellent written and verbal communication skills.
• Excellent numeracy skills.
• Good Microsoft Excel skills.
• Excellent time management skills.
• Possesses an exceptional eye for detail and ability to prepare collateral that is tailored to every prospect while maintaining absolute accuracy.
• Design experience is preferred but isn't essential.
• Knowledge of the business aviation industry is preferred but isn't essential.
• A team player who is driven to driven to succeed and keep pace with a fast-moving sales team.

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