Proposals Manager - ASRC Energy Services

Proposal Manager

ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

JOB SUMMARY

Responsible for leading the development, management, and submission of complex, high-value proposals in response to RFQs, RFPs, RFIs, and similar solicitations for federal, state, and commercial opportunities. Manages the full proposal life cycle that includes pre-RFP capture planning, proposal planning, proposal development, and post-submittal activities.

Ensures compliance with client requirements, responsible for content development and integration in partnership with operations and subject matter experts across the organization.

This role requires the ability to manage multiple concurrent proposal efforts while applying strategic judgment to prioritize opportunities, shape messaging, and align submissions with business objectives. Role responsibilities also include editing, formatting, updating, and maintaining a variety of documentation. The dynamic position interfaces with all Company departments, subject matter experts, and executives across the organization to gather information, conduct interviews, and develop content tailored to specific projects and purposes. This position will be located in our Anchorage office and will report directly to the Vice President of Strategy and Marketing.

This position can expect a market-competitive salary, a competitive and comprehensive benefits package including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 4% match, paid time off (PTO), and company-paid holidays.

ESSENTIAL DUTIES

• Lead the full proposal lifecycle, including opportunity intake, kickoff, strategy, scheduling, task coordination, reviews, production, and final submission while managing multiple deadlines and shifting priorities.
• Prioritize and manage multiple concurrent assignments in a fast-paced environment, adapting quickly to changing deadlines, requirements, stakeholder input, and business priorities while maintaining accuracy, compliance, quality, and brand consistency.
• Facilitate the Go/No-Go decision process by coordinating required inputs, gathering proposal intelligence, assessing schedule, resource, and compliance considerations, and presenting information to Business Development, Operations, and Proposals leadership to support informed decision-making.
• Partner with Business Development, Operations, and other internal stakeholders to shape proposal strategy, win themes, discriminators, messaging, branding, and value propositions, using market and competitive research as needed.
• Provide strategic proposal guidance by evaluating opportunity fit, competitive positioning, client priorities, and internal capabilities to help shape pursuit strategy and improve proposal quality and win probability.
• Plan, assign, track, and coordinate proposal tasks across internal contributors and subject matter experts; maintain action-item trackers and compliance matrices to ensure requirements, formatting standards, quality expectations, and brand guidelines are met.
• Write, edit, and refine proposal content for clarity, accuracy, compliance, grammar, logic, readability, strategy alignment, and incorporation of win themes.
• Interview subject matter experts as needed to develop accurate and responsive content.
• Facilitate effective proposal reviews, including distributing draft materials, leading review meetings, incorporating reviewer feedback, and coordinating draft incorporation with authors.
• Oversee proposal production, formatting, assembly, packaging, delivery, and integration of technical, cost, and supporting documents to ensure consistency and compliance.
• Collaborate on maintenance of proposal systems, trackers, templates, reusable content libraries, SharePoint repositories, opportunity records, and lessons learned.
• Drive standardization, process improvement, and knowledge management to improve efficiency and win rates.
• Support targeted marketing and business development activities, including capability statements, presentations, select campaigns, industry awareness, and relationship-building opportunities as workload allows.
• Maintain awareness of company capabilities, services, industry trends, and competitive landscape relevant to proposal efforts.
• Maintain confidentiality of sensitive company, client, and employee information.
• Comply with Company and customer policies and procedures.
• Support ASRC Energy zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Highly organized with ability to multi-task and attention to detail
• Ability to work well with various types of personalities and work styles
• Ability to work effectively and collaboratively with all levels of staff and management both within company and with subcontractors and vendors
• Knowledge of business/social etiquette and protocol
• Excellent listening, verbal, written, digital/email, and communications skills
• Ability to plan and coordinate proposal resources, including people and schedules, and communicate status regularly to managers and leadership
• Ability to balance strategic thinking with hands-on delivery

REQUIRED EXPERIENCE

• Bachelor's degree in Marketing, Communications, Business, or related field, or equivalent combination of education and relevant experience.
• Progressive experience leading proposal efforts for complex projects or service contracts with five (5) years of experience in proposals, business development, marketing, and/or grant writing preferred.
• Experience supporting technical, industrial, or regulated industries preferred.
• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Microsoft 365 collaboration tools (Teams, SharePoint) required.
• Intermediate proficiency with Adobe Acrobat required; exposure to InDesign / Illustrator preferred.
• Excellent interpersonal and organizational skills.