Protocol Specialist/Conference Coordinator

Job Summary

Key Responsibilities

• Coordinate official visits and engagements involving senior government officials, foreign dignitaries, ambassadors, consular representatives, and executive leadership.
• Develop and manage detailed itineraries for international delegations, ensuring adherence to established diplomatic and governmental protocol standards.
• Draft and manage formal correspondence, invitations, briefing materials, speeches, and communications for executive leadership and distinguished guests.
• Plan and execute high-profile conferences, diplomatic events, official ceremonies, and international meetings involving diverse stakeholders.
• Serve as primary liaison among government agencies, international partners, academic institutions, and private-sector organizations.
• Coordinate complex travel, security, transportation, accommodations, and logistical arrangements for official visitors and delegations.
• Advise leadership on matters of protocol, cultural etiquette, and diplomatic engagement.
• Build and maintain relationships with domestic and international partners to support organizational and strategic objectives.
• Participate in Business Development activities and contribute to proposals associated with these services.

Required Qualifications

• U.S. Citizenship
• Bachelor’s degree in International Relations, Public Relations, or Hospitality, or related field
• Minimum 3 years of experience in a similar role
• Strong written and verbal communication skills, including experience preparing briefs for government stakeholders
• Ability to manage multiple projects simultaneously
• Self-motivated with strong attention to detail

Preferred Qualifications

• Experience with Department of State, U.S. Trade Development Agency, Department of Energy, Department of Defense international programs.

Work Location

How to Apply