PS Medical Secretary

Announcement

Details

Open Date 10/01/2026 Requisition Number PRN46371B Job Title PS Medical Secretary Working Title PS Medical Secretary Career Progression Track UGR Track Level FLSA Code Nonexempt Patient Sensitive Job Code? Yes Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday-Friday 8:00AM-4:30PM or 8:30-5:00PM; occasional overtime may be required.

VP Area U of U Health - Academics Department 00268 - Neurosurgery Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $19.00-25.00 per hour based upon experience Close Date 01/01/2027 Priority Review Date (Note - Posting may close at any time) 10/12/2026 Job Summary

This position provides front desk clinic scheduling support in Pediatric Neurosurgery at Primary Children's Hospital in Salt Lake City, Utah. This position is not responsible for providing care to patients.

Responsibilities

Essential Functions

• Answering phones and responding to calls from patients, clinicians, outside facilites, etc.
• Scheduling patients for clinical appointments in conjunction with their imaging appointments
• Inputting patient referrals into referral management que
• Prepares and maintains accurate and orderly patient medical records
• Arranges or assists in arranging patient transportation
• Arranges or assists in arranging translation services
• Assists patients, patient families, referring physicians, and third party carriers to resolve patient related issues at the front desk
• Greeting and directing visitors/patients as they come into the pediatric Neurosurgery clinic at Primary Children's Hospital
• Utilize multiple EMR systems

Knowledge / Skills / Abilities

• Ability to perform the essential functions of the job as outlined above
• Demonstrated organizational, human relations, and effective communication skills.
• Knowledge of medical terminology
• Strong word processing and spreadsheet software skills
• The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance
• Ability to use discretion and judgment when scheduling appointments, screening calls, coordinate procedures, tests and other treatments as it relates to the patients care
• Ability to coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objective and policies governing the activities of the department and be able to effectively communicate this information to interested parties.

Minimum Qualifications

Required

Two years of secretarial experience, or equivalency (one year of education can be substituted for two years of related work experience).

Successful completion of medical software training may be required by a certain date within some departments.

Preferred

Two years of experience in a hospital, clinic or laboratory setting.

Patient registration or related field experience.

Preferences Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have two years of secretarial experience, or equivalency?

• Yes

• No

• • Do you have successful completion of medical software training? may be required by a certain date within some departments.

• Yes

• No

• Do you have electronic medical record experience, preferably in iCentra or Epic?

• Yes

• No

• Do you have experience in an outpatient clinic environment?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter
• Letter of Recommendation 1
• Letter of Recommendation 2
• Letter of Recommendation 3