PT Administrative Assistant III

PT Administrative Assistant III

Salary

$14.00 Hourly

Location

Victoria, TX

Job Type

Part-Time

Job Number

23-00614

Department

Parks & Recreation

Division

Parks & Recreation

Opening Date

04/14/2026

• Description
• Benefits
• Questions

JOB SUMMARY

Under general supervision, the Administrative Admin III (Part-time) provides customer service, performs a variety of administrative duties, and coordinates the planning and execution of events and programs for the Parks and Recreation Department. This role combines clerical responsibilities with event coordination to ensure the efficient operation of the department and the successful delivery of community-focused events and services.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Implement year-round events and programs in collaboration with the Community Center Supervisor, applying knowledge of event planning principles and customer service practices.
• Select and manage vendor relationships, negotiate contracts, and ensure compliance with all specifications, utilizing effective problem-solving and negotiation skills.
• Communicate continuously with clients to meet requirements, provide excellent customer service, and manage guest interactions before, during, and after events.
• Conduct post-event debriefings and generate reports on event successes, incorporating client and attendee feedback with attention to detail and accuracy.
• Provide operational support during events and assist other departmental divisions as needed, demonstrating professionalism and adaptability.
• Perform general clerical tasks such as copying, filing, data entry, and document preparation, demonstrating proficiency in Microsoft Office applications and standard office equipment.
• Maintain and update license and certification records, and departmental spreadsheets, ensuring compliance with records maintenance practices and retention policies.
• Prepare invoices, reports, memos, and letters using word processing, spreadsheet, and database software with speed and accuracy.
• Conduct supply inventories, create requisition forms, confirm deliveries, and process payments, apply knowledge of office procedures and practices.
• Assist with staff travel arrangements and prepare travel vouchers and information packets.
• Provide accurate information and direct inquiries to appropriate departmental contacts, utilizing tactful and professional interaction skills.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

The position requires the ability to work in a standard office environment and move throughout event spaces and community facilities. Duties may include sitting, standing, walking, kneeling, reaching, twisting, and lifting. The role involves occasional lifting and carrying of items up to 25 pounds, such as event supplies or office materials. The employee must be able to set up and break down event equipment and navigate indoor and outdoor spaces, including stairs and uneven terrain.

REQUIRED QUALIFICATIONS

• High School diploma preferred
• Clerical, customer service, or event coordination experience.
• Proficiency with Microsoft Office and office equipment.
• Valid Driver License
• Basic office equipment and Microsoft Office use.
• Simple math, organization, and communication skills.
• Ability to follow instructions and handle calls professionally.

Part-time employees are not eligible to receive the City of Victoria benefits package.

01

Are you 18 or older?

• Yes
• No

02

Do you have a High School Diploma or GED?

• Yes
• No

03

Do you have a valid Drivers License?

• Yes
• No

04

How confident are you in handling customer interactions professionally?

• Very confident
• Somewhat confident
• Not confident

05

Do you have at least two years of customer service or clerical experience?

• Yes
• No

06

How familiar are you with preparing invoices and other related documents?

• Very familiar
• Somewhat familiar
• Not familiar

07

How many years of customer service do you have?

• Less than 1 year
• 1-2 years
• 2-3 years
• 3+ years

08

How many years of supervisory experience do you have?

• Less than a year
• 1-2 years
• 3-4 years
• 5+ years

09

Do you have experience interacting with customers to explain development regulations and resolve concerns?

• I have extensive experience working directly with customers to explain complex development regulations and have successfully resolved a wide range of concerns in a professional manner.
• I have moderate experience interacting with customers, addressing their concerns, and providing explanations of development regulations when needed.
• I have limited experience working with customers, but I have assisted in addressing concerns and explaining basic regulations.
• I currently do not have experience interacting with customers to explain development regulations or resolve concerns.

10

How proficient are you in Microsoft Office Suite (Word, Excel, Outlook)?

• Highly proficient and use it regularly
• Some experience but need further training
• Little to no experience

11

How would you rate your attention to detail in your work?

• Needs improvement - I tend to focus more on the overall task than small details.
• Fair - I try to be detailed but sometimes overlook information.
• Good - I catch most details but occasionally miss small things.
• Very strong - I consistently notice and correct errors.

12

How confident are you in your ability to follow written or verbal instructions to complete a task?

• Very confident - I can follow directions accurately without supervision.
• Confident - I may sometimes get off-task, but will complete the task as directed.
• Somewhat confident - I sometimes need extra help or reminders.
• Not confident - I prefer hands-on guidance or step-by-step demonstration.

Required Question

Employer City of Victoria

Address 702 N. Main Street - 700 Main Center

Suite 120

Victoria, Texas, 77901

Phone 361-485-3500