PUBLIC WORKS ADMINISTRATOR - DOWNTOWN, OAHU
Salary
See Position Description
Location
Island of Oahu
Job Type
Various
Job Number
26-0272
Department
Accounting & General Services
Opening Date
07/11/2016
Closing Date
Continuous
Max Number of Applicants
15
Recruitment Information
Recruitment Number 26-0272 - This vacancy is with the Department of Accounting & General Services, Public Works Division.
THIS JOB POSTING WILL REMAIN OPEN UNTIL 15 APPLICATIONS ARE RECEIVED. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.
Public Works Administrator (Architect) - $11,363 to $18,190 per month (EM-08)
Public Works Administrator (Engineer) - $11,363 to $18,190 per month (EM-08)
Note: Hiring rates will be based on availability of funds, the applicants qualifications, and other relevant factors.
Duties Summary
Administers statewide engineering, architectural and related services of the Public Work Division under the jurisdiction of the State Comptroller, including land acquisition, planning, designing, project management, construction inspection, contracting, constructing, and equipping facilities and improvements for State agencies, revising contemplated leases for office spaces and providing technical and analytical assistance to user agencies and performs other related duties as assigned.
Minimum Qualification Requirements
To qualify, you must meet all of the following requirements:
LEGAL AUTHORIZATION TO WORK:
The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
Education/Experience:
All applicants must meet one of the requirements specified in A, B, C, D or E below:
A. Graduation with a bachelors degree from a school of engineering in an accredited college or university.
B. Administrative, professional or technical experience involving the application and knowledge of the fundamental physical and mathematical sciences underlying professional engineering including physics, chemistry, mathematics through integral calculus and engineering sciences such as statics, dynamics, strength of material, thermodynamics, fluid mechanics and engineering drawing and other specialized courses to one of the branches of engineering. Such experience must be substantially equivalent to the knowledge and understanding gained by completion of a college training leading to a bachelors degree in engineering; or
C. A combination of college training in engineering and experience mentioned in B above substantively equivalent to completion of a college training leading to a bachelors degree in engineering; or
D. Graduation with a bachelors degree from an accredited school or college of architecture or engineering, with a degree in architecture or architectural engineering; or
E. Four (4) years of successful and progressive experience in architecture which will enable the applicant to perform successfully at the professional level provided this experience demonstrates a thorough knowledge of the fundamental principles and theories of professional architecture and an understanding of the field of architecture comparable to that which would be acquired through successful completion of a full four-year course leading to a bachelors degree in an accredited college or university with a major study in architecture.
Experience:
Specialized Experience:
Four (4) years of either Engineering or Architectural Experience as described below:
Engineering Experience: Progressively responsible professional engineering experience which required the knowledge and application of the basic physical and mathematical sciences and the engineering sciences to the solution of theoretical or practical engineering problems.
Architectural Experience: Professional architectural work experience in developing and preparing complete designs, drawings, specifications, estimates or building, structures and installations. Professional experience is comprised of the performance of the recognized architectural functions based on and requiring a mathematical and architectural problems.
Supervisory Experience:
Two (2) years of experience supervising professional engineers or architects which included training subordinates, coordinating and assigning workloads, evaluating performance, assisting in difficult and problem areas and maintaining high standards of work and timely accomplishment of work objectives.
Administrative Experience:
Two (2) years of professional engineering or architectural experience which included active participation in and major responsibility for the planning (including budget planning and justification), organizing, staffing, policy formulation and implementation of same and directing a program, providing staff services and/or assistance.
License: Applicants must possess a valid Hawaii state certificate of registration as a professional engineer or architect.
Drivers License: Applicants must possess a valid drivers license at the time of appointment.
Substitution Allowed:
Relevant substitutions as described in the Minimum Qualification Requirements, will apply.
The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.
17724:093014:35:BK
Other Information
The State of Hawaii complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.gov/manage-loans/forgiveness-cancellation
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.
CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Offices Levels of Review.
YOUR JOB BENEFITS WITH THE STATE OF HAWAII
The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.
Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.
Paid Holidays
You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation
You may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
Paid Sick Leave
You may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
Other Leaves
Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
Health Insurance
The State pays a part of the premiums for each employees enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
Premium Conversion Plan
Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts
Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits
Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
Deferred Compensation
The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
Temporary Disability Insurance
Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security
As an employer, the State also contributes to an employees social security account.
Promotions & Transfers
For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
Training & Continuing Education
The State supports developmental activities related to an employees work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Incentive & Service Awards
The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.
Union & Collective Bargaining
Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employees job is excluded from collective bargaining.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaiis Benefits At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
01
RECRUITMENT SURVEY (MANDATORY) Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation.
What led you to explore career opportunities with the State of Hawaii?
02
EMPLOYMENT STATUS SURVEY #1
Completion of this survey is mandatory. You must select one option. This information will assist us with our recruiting efforts. We appreciate your cooperation.
Which of the following reflects your current employment status?
03
EMPLOYMENT STATUS SURVEY #2
Completion of this survey is mandatory. This information will assist us with our recruiting efforts. We appreciate your cooperation.
If you selected recently laid off in response to Employment Status Survey #1, please indicate the name of the employer from which you were laid off.
If you selected other in response to Employment Status Survey #1, please explain.
if these two options do not apply to you, please indicate "N/A."
04
APPLICANTS ACKNOWLEDGEMENT-REQUIRED SUPPLEMENTAL QUESTIONS.
Please read the following information carefully.
A. At a minimum, applicants must submit a cover letter, detailed resume, list of recent professional reference, as well as responses to the required Supplemental Question(s).
DHRD and the hiring agency will use the information provided by the applicant to determine whether he/she meets the Minimum Qualification Requirements and/or the final score as applicable. Failure to provide complete and detailed information may result in the application being delayed, rejected, or a lower score.
B. The resume must include each employers name, complete employment dates (from/to, month/year), your job title and a detailed description of your job duties with the employer as they directly address each of the Requirements.
C. You must submit verification (e.g., copies of official transcripts or diploma as directed) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
D. To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification from the employer. The letter should include the job title, employment dates, number of hours worked per week, a description of the duties performed, and a contact name and phone number.
E. Applicants must meet all Minimum Qualification Requirements (MQRs), as of the date of application, unless otherwise specified.
In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.
F. Any information you submit may be verified.
G. It is the applicants responsibility to provide complete and accurate information which will clearly substantiate whether he/she meets the MQRs.
H. Possession of the required number of years of experience will not in itself be accepted as proof of qualification for the position. The applicants overall experience must have been of such scope and level of responsibility so as to conclusively demonstrate that he/she has the ability to perform the duties of the position being sought.
I. Supporting documents must be either electronically attached (recommended) to your application or submitted to our office via email, fax, or USPS as soon as possible. Please call our office at (808) 587 0936 for USPS or emailing addresses.
J. The applicant hereby certifies that the information provided to DHRD and the hiring agency is complete, accurate, and true to the best of his/her knowledge. Any misstatement of fact provided during the application or selection process may result in corrective action, including termination from service.
05
APPLICANTS ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)
The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement.
06
EDUCATION/EXPERIENCE REQUIREMENT Do you possess a bachelors degree from an accredited four (4) year college or university as described in the Minimum Qualification Requirements? If no, so state. If yes, attach a copy of your official transcripts to your online application as verification. NOTE: If you do not possess a bachelors degree, but you are using relevant work experience in lieu of a bachelors degree to meet the Education Requirement. You must clearly describe this professional work experience in your application. In order to receive credit, this professional experience must be comparable in scope, level and quality to knowledge and skills gained via completion of study leading to a bachelors degree as described in the Minimum Qualification Requirements.
07
LICENSE REQUIREMENT Do you possess either a Hawaii State certificate of registration as professional engineer or architect? If no, so state. If yes, please attach a copy of your license to your online application as verification.
08
SPECIALIZED EXPERIENCE REQUIREMENT Do you possess the Specialized Experience Requirement as described in the Minimum Qualification Requirements?
09
SPECIALIZED EXPERIENCE REQUIREMENT Is your specialized experience in Engineering? If no, so state. If yes, please identify each experience you would like us to consider and provide the following information. All employers listed below must also be listed in your application. Any information you submit may be verified. Treat each change in employer or position separately. The information for each employer should include: A. Employer, your job title and dates of employment. B. Describe this employer. What kinds of services did it provide? Who was its primary clientele? C. Describe the organizational structure of this employer. What were its major departments or sections? Which department or section did you work in? What kind of services did it provide? How many and what were the job titles of your co-workers? D. What was the primary function of your position? What were your major duties and responsibilities? E. Describe your specific duties and responsibilities, if any with this employer, as they addressed each of the following areas. Treat each area separately. If no experience, so state. Include relevant examples 1). Development and design of machines, equipment, structures, or power, water, communication or transportation systems and facilities, or the preparation of development, design or construction specifications for such materials or systems, involving the use of theoretical and applied mechanics, knowledge of properties of materials and other appropriate engineering and scientific knowledge and skills. 2). Original research in one or more branches of engineering, developing engineering applications of physical and other scientific principles. 3). Administration of engineering programs and projects, involving analysis of requirements for equipment and materials, study of technical feasibility and cost, selection of approach, and direction of problem solution. 4). Interpretation of systems operational requirements in terms of physical facilities, and the design and development of standard procedures for efficient operational use or maintenance of such facilities. 5). Evaluation, investigation, or survey of engineering projects, structures, devices or services. 6). Such activities as production, construction, regulation, and test when they involve engineering considerations and decisions as important and controlling elements. Indicate what engineering considerations and decisions were used and why. F. Did your employer contract out engineering work? What was your role with this contracted company? What were your duties and responsibilities to the contract? G. How do your duties and authority differ from those of your supervisor?
10
SPECIALIZED EXPERIENCE REQUIREMENT Is your specialized experience in Architecture? If no, so state. If yes, please identify each experience you would like us to consider and provide the following information. All employers listed below must also be listed in your application. Any information you submit may be verified. Treat each change in employer or position separately. The information for each employer should include: A. Employer, your job title and dates of employment. B. Describe this employer. What kinds of services did it provide? Who was its primary clientele? C. Describe the organizational structure of this employer. What were its major departments or sections? Which department or section did you work in? What kind of services did it provide? How many and what were the job titles of your co-workers? D. What was the primary function of your position? What were your major duties and responsibilities? E. Describe your specific duties and responsibilities, if any with this employer, as they addressed each of the following areas. Treat each area separately. If no experience, so state. Include relevant examples 1). Professional architectural work experience in developing and preparing complete designs? 2). Professional architectural work experience in drawings? 3). Professional architectural work experience in specifications? 4). Professional architectural work experience in estimates of buildings, structures and installations? F. Did your employer contract out architectural work? If yes, what was your role? What were your duties and responsibilities to the contract work? G. How do your duties and authority differ from those of your supervisor?
11
SUPERVISORY EXPERIENCE REQUIREMENT Do you possess the Supervisory Experience as described in the Minimum Qualification Requirements?
12
SUPERVISORY EXPERIENCE REQUIREMENT If no, so state. If yes, please identify each experience you would like us to consider and provide the following information. All employers listed below must also be listed on your application. Any information you submit may be verified. Treat each change in your employer or position separately. The information for each employer should include: A. Employer, your job title and dates of employment. B. What were your major duties and responsibilities as a supervisor? C. Please describe your specific responsibilities, if any with this employer, in each of the following areas as they relate to supervising employees. Include your specific role, the steps you took and relevant examples. Treat each area separately and in the order presented. 1). Plan, organize and direct the work of others. 2). Assign and review their work. 3). Advising on difficult problem areas 4). Time and schedule their work. 5). Train and develop new employees. 6). Disciplining employees. D. How do your duties and authority differ from those of your supervisor?
13
ADMINISTRATIVE EXPERIENCE REQUIREMENT Do you possess Administrative Experience as described in the Minimum Qualification Requirements?
14
ADMINISTRATIVE EXPERIENCE REQUIREMENT If no, so state. If yes, please identify each experience you would like us to consider and provide the following information. All employers listed below must also be listed on your application. Any information you submit may be verified. Treat each change in your employer or position separately. The information for each employer should include:
A. Employer, your job title and dates of employment. B. Describe this employer. What kinds of services did it provide? Who was it primary clientele? C. Describe the organizational structure of this employer. What were its major departments or sections? Which section or department did you work in? What kind of services did it provide? How many and what were the job titles of your co-workers? D. What was the primary function of your position? What were your major duties and responsibilities? E. Please describe your specific responsibilities, if any with this employer, in each of the following areas as they relate to the administrative requirements of an operating program. Include your specific role, the steps you took and relevant examples. Treat each area separately and in the order presented. 1). Budget preparation, justification and expenditure control, fiscal recordkeeping and reporting and personnel services. 2). Program planning and evaluation and drafting program policies, procedures, rules or regulations. 3). Analyzing contracts, reports, policies and other matters which were basis for your administrative decisions. Experience must have involved the conduct or oversight of studies or investigations of operational and administrative problems or needs and developing alternative solutions and courses of action. F. Did this employer have a corporate or administrative offce(r) or board to whom major fiscal and policy decisions were referred? if yes, what was the relationship of your position to this entity? G. How do your duties and authority differ from your supervisor?
15
ALLOWED SUBSTITUTION Do you possess a masters degree or excessive professional experience as described in the Minimum Qualification Requirements?
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ADDITIONAL INFORMATION Do you have any other information related to this position that you would like us to consider?
Required Question
Employer State of Hawaii
Address DHRD - Employee Staffing Division
235 S. Beretania Street, 11th Floor, Honolulu, Hawaii, 96813-2437
Phone 808-587-1111 or 1-877-447-5990 (TTY)