Purchase Order Clerk/Office Assistant

Key duties/responsibilities of Purchase Order Clerk/Office Assistant

• ·         Generates purchase orders in Sage.
• ·         Take calls from foreman, supervisors and field workers requesting purchase orders.
• ·         Obtaining pricing, job information, and item information for purchase orders.
• ·         Update and follow up with co-program SmartSheet.
• ·         Communicate with vendors and suppliers to obtain receipts, invoices to process Purchase Orders.
• ·         Professionally administer all incoming calls, emails, faxes, greet office visitors.
• ·         Clean break room and desk top daily.
• ·         Keeps information accessible by sorting and filing documents.
• ·         Keep office supplies restocked, reorder as needed.
• ·         Sorts mail and stamp with date for Purchase Orders by Accounting Clerk and Accounts Receivable Billing Assistant.
• ·         Provides copies to Accounts Receivable Billing Assistant.
• ·         Provides copies to Accounting Clerk.
• ·         Confirm all Purchase Orders are being closed out in a timely manner.