Purchase Order Coordinator

Contract:       0-3+ Months (Temp to Engage)
Shift Timing:  7:30 am to 4:00 pm (Mon to Fri)

Dress Code: Business Casual
Vaccine Requirements: Flu Vaccine is required each year
Interview Type: Teams meeting for 1st interview and then potential on-site interview for qualified candidates
 
Position Summary
The Invoice Resolution & Purchase Order Coordinator is responsible for reviewing and resolving invoices that cannot be matched to receiving records, purchase orders, or other supporting documentation.
This position works closely with Buyers, Accounts Payable, Receiving, Department Managers, and Vendors to investigate discrepancies, facilitate invoice payment, and ensure timely closure of purchase orders.
The role supports the integrity of the procurement-to-payment process and helps maintain accurate financial and supply chain records.
 
Key Responsibilities
-Review and process invoices that cannot be automatically matched with purchase orders and receiving records.
-Investigate and resolve invoice discrepancies, including pricing, quantity, receiving, and vendor issues.
-Collaborate with Buyers to obtain missing information and close completed or inactive purchase orders.
-Communicate with vendors regarding invoice status, payment inquiries, and documentation requirements.
-Monitor open purchase orders and identify opportunities for timely closure.
-Reconcile purchase orders, receiving documents, and invoices to ensure compliance with organizational policies.
-Work with Accounts Payable to resolve payment holds and invoice exceptions.
-Maintain accurate records and audit documentation related to invoice processing and PO closure activities.
-Assist departments in resolving procurement and invoice-related questions.
-Generate and maintain reports on aged invoices, unmatched transactions, and open purchase orders.
-Identify process improvement opportunities to increase efficiency and reduce invoice exceptions.
-Support month-end and year-end financial close activities as needed.
 
Required Qualifications
-Associate degree in Business Administration, Accounting, Finance, Supply Chain Management, or related field, or equivalent work experience.
-2+ years of experience in Accounts Payable, Purchasing, Supply Chain, Procurement, or Finance.
-Experience working with purchase orders and invoice processing.
-Proficiency with Microsoft Office, particularly Excel.
-Strong attention to detail and accuracy.
 
Preferred Qualifications
-Experience in a healthcare or hospital environment.
-Knowledge of ERP systems such as Lawson, Workday, Oracle, SAP, or PeopleSoft.
-Understanding of procurement-to-payment (P2P) processes.
-Familiarity with healthcare supply chain operations.
 Can be reimbursed.