Purchase Order & Data Entry Specialist

Job TitleThe Department Specialist provides specialized administrative and data-entry support for the Military Division.This position is primarily administrative and involves working with internal employees, data, reports, purchase orders, and proprietary business systems. The successful candidate should be comfortable working with high-volume data entry, learning new processes, and managing multiple priorities while maintaining a high level of accuracy.ResponsibilitiesEnter and process approximately 400–600 purchase orders per monthPerform daily purchase order processing, approximately 5 days per weekEnter purchase order information accurately into the company's proprietary business systemReview purchase order information for completeness, accuracy, and required detailsGenerate, save, and distribute reports to various internal individuals and departmentsAssist with reporting and general administrative tasksSupport additional reporting functions as neededMaintain accurate data and records within the company's systemsFollow established procedures for purchase order entry and reportingPrioritize daily assignments and manage workload effectively while maintaining productivityQuickly learn new processes, systems, and department-specific proceduresProvide administrative support to internal employees and stakeholdersCommunicate primarily with internal employees and administrative contactsSupport the team with additional duties and reporting activities as assignedAdditional DetailsTraining will be conducted in person at Tony's Fine Foods in West Sacramento. Training is expected to last approximately 3–5 days. Training will cover:Purchase order entry processesReporting functionsThe company's proprietary business systemDepartment-specific procedures and workflowsCandidates must be comfortable learning a new proprietary system and processes quicklyAfter training, the position is expected to transition to a remote work arrangement**Only those lawfully authorized to work in the designated country associated with the position will be considered.****Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**