Purchase Order Processor

Job Description:

Meade is seeking a talented Purchase Order Processor to support the Project Management Office (PMO) by managing the end-to-end lifecycle of purchase orders for project-related goods and services. This role ensures accurate, timely, and compliant processing of purchase requisitions, vendor coordination, and financial documentation, helping project teams stay on budget and on schedule.

The ideal candidate is detail-oriented, organized, and comfortable working across procurement, finance, and project management functions.

Job Duties:

Vendor & Project PO Management

• Create, review, and process purchase orders (POs) in accordance with company policies and project budgets.
• Verify purchase requisitions for accuracy, completeness, and appropriate approvals before PO issuance.
• Coordinate with project managers to confirm scope, quantities, pricing, and delivery timelines for goods/services.
• Communicate with vendors and suppliers to confirm order details, resolve discrepancies, and track delivery status.
• Match POs with invoices and receiving documentation (three-way match) to support timely and accurate payment processing.
• Monitor open POs and follow up on outstanding deliveries, backorders, or vendor delays.

Customer PO & Contract Intake

• Process incoming customer purchase orders and Notice to Proceed (NTP) documentation, verifying terms, scope, and authorization prior to project kickoff.
• Flag discrepancies between customer PO terms and project scope/pricing to the PMO team before work begins.

Records, Reporting & Compliance

• Maintain accurate and up-to-date PO records, logs, and tracking systems.
• Reconcile PO data against project budgets and flag variances to the PMO team.
• Support month-end and project close-out activities related to procurement and PO status.
• Assist in maintaining vendor records, pricing agreements, and procurement documentation.
• Ensure compliance with internal procurement policies, approval hierarchies, and audit requirements.
• Generate regular reports on PO status, spend tracking, and outstanding commitments for PMO team.
• Identify and recommend process improvements to streamline PO workflows.

Minimum Qualifications:

• 1+ years of experience in purchase order processing, procurement, accounts payable, or a related administrative/finance function.
• Bachelor's degree in Business Administration, Finance, Supply Chain, or a related field preferred.
• Proficiency with ERP or procurement systems (e.g., SAP, Oracle, NetSuite, Coupa).
• Strong attention to detail and accuracy in data entry and documentation.
• Solid organizational and time-management skills, with the ability to manage multiple POs and deadlines simultaneously.
• Clear written and verbal communication skills for coordinating with vendors, project managers, and finance staff.
• Basic understanding of procurement processes, budgeting, and project management concepts.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).

Preferred Qualifications:

• Experience working within a Project Management Office or project-based organization.
• Familiarity with project management tools (e.g., Microsoft Project, Smartsheet, Jira, Asana, ClickUp).
• Knowledge of three-way matching, accounts payable workflows, and vendor management.
• Experience supporting audits or compliance reviews related to procurement.

Key Competencies:

• Accuracy and attention to detail.
• Organization and time management.
• Cross-functional communication.
• Problem-solving and vendor issue resolution.
• Process orientation and continuous improvement mindset.

Compensation & Benefits:

This is an in-office position located in Tempe, AZ. This position may be available to candidates residing in the following states: AL, AZ, AR, FL, GA, IN, MI, MO, NV, OH, OK, SC, TX, UT, VA, WA, WV; however, preference will be given to AZ applicants. Compensation and benefits are subject to eligibility requirements and may vary based on location and applicable laws. Actual compensation will be determined based on factors such as skills, experience, qualifications, internal equity, geographic location, and business needs.

The estimate pay ranges for this role are as follows:

• Virginia: $53,600-$68,300
• Washington: $56,200-$71,600

Eligible employees may participate in Meade-sponsored benefit programs, including medical, dental, vision, life insurance, disability coverage, 401(k), paid time off, paid holidays, and other company-sponsored benefits. Benefit eligibility and offerings are subject to plan terms and applicable policies.