Purchasing Administrator

Purchasing Administrator

A well-established and growing industrial services company in Houston is seeking a Purchasing Administrator to support its Purchasing Department. This role is ideal for an organized and detail-oriented professional with experience in purchasing, procurement support, or administrative operations. The selected candidate will play a key role in ensuring efficient procurement processes and maintaining strong communication between vendors and internal departments.

Key Responsibilities of the Purchasing Administrator:

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• Process purchase requisitions and generate purchase orders in accordance with company policies and procedures.
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• Maintain purchasing records, vendor files, and procurement documentation.
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• Track purchase orders, deliveries, and outstanding items to ensure timely completion.
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• Communicate with vendors regarding pricing, availability, delivery schedules, and order discrepancies.
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• Assist with obtaining vendor quotes and supporting supplier selection activities.
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• Reconcile purchasing documentation and help resolve invoice and receiving discrepancies.
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• Prepare reports, spreadsheets, and procurement-related documentation.
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• Provide administrative support to the Purchasing Manager and department team.
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• Ensure compliance with established purchasing policies and procedures.
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• Perform additional duties and special projects as assigned.
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Qualifications of the Purchasing Administrator:

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• High school diploma or equivalent required; Associate degree preferred.
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• Previous experience in purchasing, procurement, administrative support, or a related field preferred.
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• Strong proficiency with Microsoft Office Suite, particularly Excel and Outlook.
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• Excellent organizational skills and attention to detail.
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• Strong verbal and written communication skills.
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• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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Preferred Skills

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• Experience working with purchase orders, vendor communications, and procurement documentation.
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• Strong data entry and record-keeping abilities.
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• Ability to work effectively with cross-functional teams and external vendors.
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• Self-motivated, dependable, and able to work with minimal supervision.
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If you are a highly organized administrative professional looking to contribute to a dynamic team, we encourage you to apply.
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