Supply Chain Operations Purchasing Agents are responsible for representing all departments of Billings Clinic in a dynamic, fast-paced environment where change is the norm, not the exception. They take pride and ownership in providing exceptional customer service.
The Purchasing Agent is responsible for placing orders for materials, equipment, products, or services, and inventory control for Billings Clinic branch sites and managed affiliate facilities. The purchasing agent makes recommendations for effective and efficient inventory management based on trending and historical practices, including but not limited to:
• Par levels • Substitute recommendations • Purchasing processes • Census capacity
This position will rotate through the entire job functions listed below and will perform clerical and administrative tasks as needed for support of the department and the organization.
Essential Job Functions
Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and departments service.
Creates and submits purchase orders for supplies, equipment, and services. Ensures orders do not become delinquent. Assists departments in completing purchase requests.
Resource Management Supply Chain Purchase Requests
Reviews GPO contracts and verifies required purchase order information to include price and terms.
Resource Management Supply Chain GPO Contracts
Reviews capital requests for accurate content and adherence to policies. Obtains quotes and performs quote review and analysis. Tracks financial accruals to avoid over expenditures per capital.
Resource Management Supply Chain Capital Requests
Designs and implements product standardization and inventory control strategies to enhance distribution, minimize supply utilization, reduce inventory, and obsolescence.
Resource Management Supply Chain Inventory Control
Ensures availability of quality product and equipment and avoidance of shortages. Plans and organizes the special order supplies.
Resource Management Supply Chain Product Availability
Recommends development revisions and implementation of standards for purchasing of supplies and equipment. Coordinates approved changes.
Resource Management Supply Chain Equipment Purchasing
Participates in department and hospital committees to ensure that value, quality, and cost containment goals are met.
Administrative Data Analyses Statistics
Compiles statistical reports on purchasing activities. Generates reports on product consumption, par level compliance, etc., documents supply cost savings and/or cost expenses with appropriate justifications.
Resource Management Reporting
Reads and reviews purchase requests and assigns proper general ledger codes to purchases.
Resource Management Accounting
Resolves invoice discrepancies. Expedites and arranges for credit return or replacement of defective or damaged items.
Customer Services External Customers Invoice Discrepancies
Creates and maintains Supply Chain Operations information system master files in direct coordination with Supply Chain Operations Informatics Analyst.
Resource Management Supply Chain SCO IS Systems
Identifies needs and sets goals for own growth and development, meets all mandatory organizational and departmental requirements.
Professional Development and Competency
Maintains competency in all organizational, departmental, and outside agency environmental employee or patient safety standards relevant to job performance.
Other Duties
Performs other duties as assigned or needed to meet the needs of the department/organization.
| Location | Billings, MT |