Purchasing Agent

Purchasing Agent - Residential and Hospitality Division | Remote

About Empire and Co.

Empire and Co. is the largest commercial furniture dealer in the world, with 80 years of experience and more than 565 full-time employees nationwide. As the preeminent Steelcase dealer in the United States, we proudly support a portfolio of more than 500 manufacturers and collaborate with leading architects, designers, brokers, craftsmen, and makers. Through innovative and cost-effective solutions, we help clients solve business challenges, elevate environments, and activate brand identities across corporate, residential, and hospitality spaces.

Overview

Empire and Co. is seeking a Purchasing Agent to support our Residential and Hospitality Division in a remote capacity. This role is responsible for procuring furniture, accessories, and related materials to ensure projects are executed efficiently, cost-effectively, and in alignment with quality standards, budgets, and timelines.

The Purchasing Agent works closely with Project Managers, Designers, warehouse teams, and vendor partners to manage the purchasing process from order placement through delivery, ensuring seamless coordination and operational excellence.

Key Responsibilities

Procurement Execution

• Prepare, review, and issue purchase orders in accordance with company policies and project schedules
• Monitor order status, track shipments, and coordinate with vendors to ensure timely delivery
• Proactively resolve delays, backorders, and supply issues to minimize project disruptions

Inventory Coordination

• Collaborate with Project Managers to align purchasing activities with project timelines
• Assist in resolving discrepancies related to shipments, invoices, damages, and product quality
• Support inventory accuracy and control initiatives to maintain operational efficiency

Budget Compliance

• Partner with Project Managers and Designers to ensure purchases align with approved project budgets
• Track and monitor purchasing costs to support financial accuracy and reporting
• Identify cost-saving opportunities while maintaining quality and design intent

Documentation and Systems

• Maintain accurate purchasing records within ERP systems such as Microsoft Dynamics 365 Business Central
• Ensure compliance with procurement policies and procedures
• Generate and maintain reports related to purchasing activity, vendor performance, and cost tracking

Vendor Management

• Identify, evaluate, and build relationships with suppliers of furniture, accessories, and décor
• Negotiate pricing, lead times, and terms to ensure the best value and service
• Maintain ongoing communication with vendors to ensure performance standards and delivery expectations are met

Qualifications, Skills, and Experience

• Two or more years of purchasing, procurement, or supply chain experience, preferably within residential, hospitality, or home furnishings environments
• Strong negotiation, vendor management, and relationship-building skills
• Experience working with ERP systems, with Microsoft Dynamics 365 Business Central preferred
• Proficiency in Microsoft Office Suite and purchasing software
• Excellent organizational skills with strong attention to detail and problem-solving ability
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Bachelor's degree in Business, Supply Chain Management, or a related field preferred