Purchasing Agent

Advanced Refrigeration & Air

Orlando, FL

JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Construction Support, Credit Processing, Detail Oriented, High School Diploma, Industry Standards, Microsoft Dynamics GP (fka Great Plains Dynamics), Microsoft Excel, Microsoft Outlook, Microsoft SharePoint, Multitasking, Operational Support, Organizational Skills, Pricing, Problem Solving Skills, Purchase Orders, Purchasing/Procurement, Refrigeration, Restaurant, Returns Processing, Team Building, Time Management, Warehouse Coordination, Warehousing
LOCATION
Orlando, FL
POSTED
2 days ago

Established in 1986 in Orlando, Florida, Advanced Refrigeration & Air is a family-owned and operated company with five locations across the state. For over 40 years, we have set the industry standard in commercial refrigeration and air conditioning, serving leading grocery retailers, restaurants, and commercial businesses throughout Florida, South Georgia, and Alabama. We are currently seeking a Purchasing Agent to support our Service team.

The Purchasing Agent provides administrative and operational support to field managers by coordinating the procurement of materials for the service department. This role ensures timely ordering, cost-effective sourcing, and accurate tracking of all purchase orders.

Key Responsibilities

  • Receive and process material requests from field management via email
  • Complete material request forms and coordinate with warehouse staff
  • Source non-stock items from vendors and generate purchase orders
  • Create, log, and track all purchase orders in the system
  • Communicate order status updates to requestors in a timely manner
  • Coordinate emergency material pickups with warehouse personnel
  • Follow-up with vendors on backordered or delayed items
  • Resolve discrepancies, including incorrect orders and returns
  • Process credits for returned, excess, or restocked materials
  • Compare vendor pricing to ensure cost-effective purchasing decisions
  • Complete quote forms for work orders requiring approval
  • Provide backup support to the Construction Purchasing Agent as needed

Required Skills & Qualifications

  • 1–3 years of purchasing or related experience required
  • Strong organizational skills and attention to detail
  • Ability to manage multiple tasks and meet deadlines
  • Proficiency in:
    • Microsoft Excel
    • Outlook
    • SharePoint
    • Microsoft Great Plains (preferred)
  • Strong communication and problem-solving skills

Education

  • High School Diploma or GED required
  • Relevant work experience considered in lieu of additional education

For more information, please visit our company website at: www.advref.com

Our company was featured in the Orlando Family Magazine. You can visit the article link at:

https://www.orlandofamilymagazine.com/all-articles/cool-under-pressure/

About the Company

A

Advanced Refrigeration & Air

#1 IN COMMERCIAL REFRIGERATION

Serving hundreds of supermarkets and restaurants in Florida, Georgia and Alabama, we're respected both for our integrity and the quality of our work. When people ask what makes Advanced Refrigeration & Air different, the answer is simple: "We don’t cut corners; we cut waste."​
We are committed to providing exceptional customer service and we strive to remain the most knowledgeable, proactive and innovative company in the market whether it is servicing/repairing your systems or completing a remodel/new install.

At A Glance

•    Founded in 1986
•    Seven offices throughout Florida
•    Licensed in Florida, Alabama & Georgia
•    200+ employees
•    150+ vehicles, 18 trailers
•    5,000 sq. ft. mock grocery store for training
•    60,000 sq. ft. warehouse space
•    Over $1,000,000 in refrigeration parts inventory
•    State-of-the-art data center provides remote monitoring of customers’ refrigeration systems
•    24/7 in-house Call Center/Dispatch Department, fully staffed 365 days a year
•    Service at your site within 2 hours
•    Customers include Publix, Target, Costco, Fresh Market, Whole Foods, Crispers
•    Financially stable, poised for growth


Career Opportunities

Our company is steadily growing. Advanced Refrigeration & Air prides itself on its loyal staff, as many of our employees have been with us more than 10 years and some since our inception!

 We are continually seeking people who are honest, hard working and willing to be trained to meet our rigorous standards.

You must be a team player who works well with others but also understands you’ll be held accountable for your individual contribution. If you’re ready to dedicate yourself to a company that’s willing to make a long-term commitment to you, we should talk.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Construction - Industrial Facilities and Infrastructure
WEBSITE
http://www.advref.com