Purchasing and Logistics Specialist

JOB DETAILS

Title: Purchasing and Logistics Specialist

Department: Operations

Reports To: Operations Manager

Direct Reports: None

Position Summary

The Purchasing and Logistics Specialist is responsible for ensuring the timely and cost-effective flow of materials, parts, and products throughout the organization. This role manages supplier relationships, purchasing activities, inventory control, and logistics coordination to support production, sales, and field operations. The position plays a key role in maintaining operational efficiency and ensuring customers receive the right products on time.

Why This Job Matters

This role is critical to keeping operations running smoothly. Every product we build, sell, or service depends on the timely availability of parts and materials. The Purchasing and Logistics Specialist helps prevent delays, reduce costs, and improve reliability by ensuring inventory is well-managed and supply chains are efficient. Their work directly impacts production uptime, customer satisfaction, and overall business performance.

Key Responsibilities

• Source and procure parts and materials while negotiating pricing, quality, and delivery terms with suppliers
• Create, manage, and track purchase orders, ensuring accuracy and timely fulfillment
• Maintain strong supplier relationships and resolve order or delivery issues as they arise
• Monitor and manage inventory levels to prevent shortages or excess stock
• Analyze purchasing trends and historical data to support forecasting and planning
• Coordinate with Sales, Warehouse, Engineering, and Accounting teams to resolve supply and logistics issues
• Support receiving, shipping, and inventory control processes
• Assist with inventory audits and ensure accurate recordkeeping
• Help develop and improve purchasing and logistics processes and workflows
• Ensure compliance with internal standards and applicable regulations
• Participate in ERP system usage and improvement, particularly around inventory and purchasing modules
• Apply practical problem-solving skills to address daily operational challenges

Additional Responsibilities (as needed)

• Support receiving and processing of incoming parts and materials
• Assist with shipping/receiving optimization and loss prevention
• Operate material handling equipment such as forklifts or trucks/trailers if required
• Assist with part deliveries or occasional field/customer site support
• Support product installations or service-related activities in the field

Qualifications

• Associate’s or Bachelor’s degree in Business, Supply Chain, Engineering, or related field preferred
• 3+ years of experience in purchasing, procurement, or supply chain operations
• Strong negotiation, communication, and problem-solving skills
• Experience in manufacturing, fabrication, or agriculture-related industries strongly preferred
• Working knowledge of inventory management and purchasing systems
• Strong proficiency in Excel; experience with ERP systems and accounting tools (e.g., QuickBooks) preferred
• Ability to read and understand technical or fabrication-related specifications is a plus
• Highly organized with strong attention to detail and time management skills
• Ability to work independently and collaboratively across departments
• Valid driver’s license and willingness to support occasional field or logistics activities

What We Offer

• A hands-on role directly impacting operations and customer success
• Opportunity to work across multiple departments and systems
• Exposure to ERP implementation and process improvement initiatives
• Competitive compensation and benefits
• A fast-paced, practical, and team-oriented work environment