Purchasing Assistant

Careerscape is supporting a client opening for a Hybrid Entry-Level Purchasing Assistant. This role focuses on supporting procurement operations, processing purchase orders, communicating with vendors, maintaining purchasing records, and helping ensure the timely delivery of goods and services.

This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in procurement, purchasing, supply chain, or business operations.

The Purchasing Assistant will collaborate with procurement specialists, vendors, warehouse teams, and internal departments to coordinate purchasing activities, monitor inventory needs, and support day-to-day procurement processes in a hybrid work environment.

This role is ideal for candidates interested in purchasing, vendor management, supply chain operations, or administrative support.

Responsibilities

• Assist with creating and processing purchase orders
• Communicate with vendors regarding orders and deliveries
• Maintain accurate purchasing records and documentation
• Track purchase order status and delivery timelines
• Support inventory and supply level monitoring
• Update procurement databases and internal systems
• Compare vendor pricing and prepare purchasing reports
• Coordinate with warehouse and operations teams
• Resolve order discrepancies with vendors
• Prepare spreadsheets and procurement documentation
• Support procurement projects and administrative tasks
• Perform additional purchasing and operational duties as assigned

Requirements

• High school diploma or equivalent required
• Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Operations, or a related field preferred
• 0–2 years of experience in administration, purchasing, customer service, retail, or related roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy
• Proficiency with Microsoft Office, Microsoft Excel, Google Workspace, and purchasing software is a plus
• Ability to work independently and collaboratively in a hybrid environment
• Strong problem-solving and time management skills
• Professional, dependable, and team-oriented mindset

Benefits

• Hybrid work flexibility
• Competitive entry-level compensation
• Medical, dental, and vision insurance
• Paid time off, holidays, and sick leave
• 401(k) retirement savings plan
• Paid training and onboarding
• Career growth into Purchasing Coordinator, Procurement Specialist, Buyer, Supply Chain Analyst, or Procurement Manager roles
• Performance-based bonuses
• Professional development and certification assistance
• Collaborative and supportive hybrid work environment