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Purchasing Assistant

University of Florida

Gainesville, FL

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JOB DETAILS
SALARY
$17.50–$19 Per Hour
SKILLS
Accounting, Analysis Skills, Budgeting, Communication Skills, Contract Management, Cost Control, Customer Support/Service, Driver's License, Equipment Maintenance/Repair, Establish Priorities, Finance Software, Hospital Administration, Interpersonal Skills, Maintenance Services, Medical Products, Microsoft Office, Order/Customer Fulfillment, Problem Solving Skills, Purchase Orders, Purchasing/Procurement, Regulations, Team Player, Veterinary Medicine
LOCATION
Gainesville, FL
POSTED
Today
The University of Florida’s College of Veterinary Medicine retains a centralized purchasing team to obtain research, education, hospital, and administrative requirements. As part of this team, a Purchasing Assistant is responsible for prompt and efficient order fulfillment within the context of excellent customer service. A Purchasing Assistant must have and apply a variety of skills and aptitudes. An understanding of medical and scientific materials and equipment, maintenance contracts, service agreements, and procurement regulations are essential components. Teamwork, customer service, prioritization, problem-solving, and communication must be integral throughout various task-oriented duties.
Classification Title:

Purchasing Assistant

Classification Minimum Requirements:

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:
  • Daily Purchasing Duties
    • Receive, research, process, and fulfill new order inquiries and requests
    • Investigate and reconcile outstanding orders
    • Employ proactive cost-savings initiatives
    • Communicate, coordinate, and cooperate with internal and external contacts
    • Use online and customized software applications
    • Follow University and State buying policies, protocols, and regulations
    • Provide exceptional customer service

 

  • Long-Range and Situational Duties
    • Establish and manage maintenance contracts
    • Liaise with suppliers and representatives
    • Support customers in their use of procurement systems
    • Find alternatives for regularly stocked commodities
    • Collaborate with CVM fiscal teams
    • Assist with budgetary quotes
    • Audit buying patterns for efficiency and effectiveness
    • Interpret, explain, and apply complex policies and procedures
    • Research, identify, evaluate, support, and resolve discrepancies
    • Complete training requirements

 

  • Analyze and Reporting Duties
    • Yearly Purchase Order reviews and recommendations for new Purchase Orders
    • Purchasing trends
    • Annual audit requirements
    • Departmental spending trends
    • May have to operate a state vehicle over limited distances

 

  • Other duties as assigned.
Expected Salary:

$17.50 - $19.00 / hour

Required Qualifications:

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

A valid Driver's License is required.

Preferred:
  • Proven excellence and experience in procurement.
  • Proven excellence in customer service.
  • Knowledge of accounting principles and their applications.
  • Knowledge of medical and scientific products and their applications.
  • Knowledge of State, UF, and College regulations, policies, and procedures.
  • Strong internal initiative, problem-solving, and interpersonal skills.
  • Good public relations skills.
  • Ability to communicate effectively and courteously, both written and verbally, and work with the public tactfully and courteously.
  • Ability to plan, organize, and coordinate work assignments.
  • Ability to use MS Office and fiscal-based applications.
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of references.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

 

About the Company

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University of Florida

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