Purchasing Assistant

POSITION SUMMARY:

The Purchasing Assistant supports the procurement team by handling administrative tasks, processing purchase orders, coordinating with suppliers, and ensuring timely and accurate purchasing activities. This role is essential in maintaining efficient supply chain operations, supporting cost control, and ensuring compliance with company policies. Candidate will work closely with the Purchasing Associate Director.

SUPERVISION RECEIVED AND EXERCISED:

Reports directly to the Purchasing Associate Director. May need to assist other departments in additional clerical duties, but does not exercise supervision over any position.

DUTIES AND RESPONSIBILITIES:

• Researching and comparing suppliers, goods, and services.
• Monitoring purchase orders to ensure EEOC as well as other contractual requirements are met.
• Requesting cost proposals.
• Preparing and processing purchase orders.
• Maintaining records of all transactions, purchase orders, receipts, and payments.
• Scheduling and verifying purchase deliveries.
• Building and maintaining positive, long-term supplier relations.

QUALIFICATIONS/REQUIREMENTS:

• High School diploma is required.
• Degree in business administration, procurement, or a related field preferred.
• 1 year previous experience as a purchasing Assistant preferred or in a similar role accepted in lieu of degree.
• ERP systems experience SAP B1 preferred.
• Ability to deal effectively with public.
• Well-developed interpersonal skills.
• Handle multiple phone lines.
• Intermediate skills in programs such as MS Word, Excel and Outlook.
• Must be able to prioritize.
• Strong organizational and documentation skills.
• Strong research and analytical skills.
• Bilingual (English/Spanish)
• Ability to work with limited supervision

PHYSICAL/MENTAL REQUIREMENTS:

• Ability to communicate (read and write) effectively in a business environment.
• Ability to follow procedures and instructions.
• While performing the duties of this job, the employee is regularly required to sit and use his/her fingers.
• The employee frequently is required to talk and/or hear.
• The employee is continuously required to sit.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Ability to exercise independent judgment in determining diverse calculations.

BENEFITS:

• Competitive Pay / Salary commensurate with experience.
• Full health benefits (medical, vision, dental).
• Paid Time Off (PTO).
• 11 Paid Holidays.
• 401k Retirement plan with 100% employer match up to 5% of employee's contribution.

Hours: Monday to Friday 8:00 AM to 4:30 PM. Must be willing and able to work some Saturdays or stay beyond scheduled hours if needed.

The above job description supersedes all previous descriptions. This job description is intended to be a tool to describe the primary purpose of the job and the KEY duties and responsibilities. This description does not state or imply that the functions listed above are the only tasks to be performed by the employee occupying this position. Management has the right to add to or change the job responsibilities at any time.

Equal Employment Opportunity Statement: Gaumard Scientific is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Gaumard Scientific is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gaumard Scientific are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Gaumard Scientific will not tolerate discrimination or harassment based on any of these characteristics. Gaumard Scientific encourages applicants of all ages. Gaumard Scientific will provide reasonable accommodation to employees who have protected disabilities consistent with local law.