Purchasing Assistant

Purchasing Assistant — Residential Construction

We are seeking a detail-oriented, organized Purchasing Assistant to support our Purchasing Manager and help keep our residential construction projects on schedule and within budget. This role is ideal for someone with construction knowledge who enjoys working independently, managing competing priorities, and improving day-to-day processes.

What You’ll Do

• Maintain and update pricing for contract option sheets, upgrades, and internal cost spreadsheets.
• Collect and enter updated pricing from subcontractors and vendors.
• Assist with preparing and updating budgets for house plans and neighborhoods.
• Maintain material takeoff lists and calculate option-upgrade pricing using established formulas.
• Update subcontractor scope-of-work and specification sheets.
• Maintain subcontractor and vendor records in our web-based construction program.
• Request and track current insurance certificates from vendors and subcontractors.
• Prepare and send bid requests; follow up on phone and email inquiries.
• Issue purchase orders to vendors and subcontractors.
• Update and maintain contract selection templates.
• Help manage vendor rebate programs and support Design Center operations.
• Research new materials, vendors, and subcontractors.
• Provide general administrative support to the Purchasing Manager.

What We’re Looking For

• Construction industry knowledge or relevant residential construction experience.
• Strong attention to detail, proofreading, organization, and follow-through.
• Ability to take direction, work independently, and use sound judgment.
• Strong critical-thinking, multitasking, and prioritization skills.
• Initiative to learn new processes and contribute ideas that improve efficiency and productivity.
• Professional communication skills by phone and email.
• Proficiency with Mac OS, email, Excel, Word, and QuickBooks.
• Ability to build Excel spreadsheets from scratch and calculate pricing using formulas.

Why This Role Matters

You will be a key part of the purchasing function, helping our team make informed buying decisions, maintain accurate project costs, and build strong relationships with the subcontractors and vendors who support our homes.

Here’s a polished posting you can use for ZipRecruiter: We’re seeking a detail-oriented Purchasing Assistant to support our Purchasing Manager and help keep our residential construction projects on schedule and within budget. In this role, you’ll maintain pricing and budgets, calculate option upgrades, issue POs, coordinate with vendors and subcontractors, and help keep records, templates, and insurance certificates current, while supporting bid requests, rebate programs, and the Design Center. We’re looking for someone with construction industry knowledge, sharp attention to detail, strong judgment, and the ability to prioritize and work independently. You should be comfortable communicating by phone and email, proficient on Mac OS and tools like Excel, Word and QuickBooks, and able to build spreadsheets and calculate pricing accurately. If you’re organized, curious, and motivated to improve processes, we’d love to hear from you.

We are a family owned construction and development company. We focus on historic architecture and building places of meaning. We also want to make sure that we have a good work life balance...