Purchasing Buyer

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary duties and responsibilities include, but are not limited to, the following:

• Within assigned categories, purchase goods and services for use by the hotel.
• Manage inventory levels to maximize fulfillment while minimizing inventory costs.
• Seek to obtain the highest quality merchandise at the lowest possible cost.
• Within assigned categories, conduct sourcing, RFx, negotiate and award contracts/purchase orders that ensure the correct amount of the product or service is received at the appropriate time and at the most favorable cost.
• Make return and follow-up on calls to maintain proper communication with clients, departmental staff and management staff.
• Confer with departments regarding requirements, specifications, quality of merchandise and delivery requirements.
• Set-up purchase documents and acquire approvals to assure compliance with established purchasing procedures.
• Confirm orders with suppliers, securing firm delivery dates, checking for shortages and discrepancies, and perform follow-up activities with suppliers as necessary.
• Solve invoice/receiving/inventory discrepancies.
• Any other duties as assigned within the scope of this position.

KNOWLEDGE/SKILLS/ABILITIES

• Must possess interpersonal skills to deal effectively with business contacts and team members at all levels of the company.
• Must possess a strong attention to detail. Ability to effectively present information and respond to questions from groups of managers, staff, customers, and public.
• Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner.
• Proficient in Microsoft Office Products: Project, Word, Excel, Power Point, Publisher and Outlook.
• Ability of simple reading, writing, math, and task completion skills is required.
• Must have the following skills: clerical, compiling, analyzing, following instructions, influencing others, memorization, problem solving, independent judgment, and decision making.
• Flexible to work all shifts including holidays, nights, and weekend hours as business needs dictate.
• Must be a minimum of 21 years of age

EDUCATION and/or EXPERIENCE

• Bachelor Degree in Finance or Business is preferred.
• Three to five years' purchasing experience or any combination of education, training, or experience that provides the required knowledge, skills, and abilities.

PHYSICAL DEMANDS

• While performing the duties of this job, the team member is constantly sitting and occasionally standing and walking during the duration of their shift.
• Must be able to occasionally lift/carry and push/pull 50lbs or less.
• The team member will constantly have repetitive use of their dominant hand. Finger dexterity of both hands will be constantly required.
• Constant use of vision abilities is required including distance, depth perception, field of vision, and color vision.
• The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

• Work performed indoors, alone and frequently with and around others. Team Member will perform work face-to-face including verbal contact with others on extended shifts around computer equipment.
• The noise level in the work environment is usually quiet to moderate.
• Team Member may be exposed to confined areas and secondhand smoke.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.