Purchasing Clerk

Job Summary:The Purchasing Clerk provides administrative support to the Supply Chain Department by maintaining purchasing records, updating Enterprise Resource Planning ("ERP") information, processing documentation, and assisting with order tracking and receiving activities. The role supports efficient purchasing operations and timely material flow to meet manufacturing requirements.

Job Duties & Responsibilities

Upon receipt of quotations:

review purchase orders for accuracyupdate costing and delivery promise datesupdate the information in the Genius ERP purchasing module and Solidworks Manage Processes.

Review purchase orders for administrative accuracy.Update costing and delivery dates in Genius ERP.Create open purchase order reports.Track vendors promise dates versus actual delivery dates. Assist in preparing vendor performance reports and graphs for review by the Purchaser or Senior Supply Chain Assistant.Issue approved subcontractor/service purchase orders.Assist with entering details, into Genius ERP, when requested.Maintain purchasing files and records.Match purchase orders, packing slip, and invoice documentation.Other related duties, as assigned

Job Qualifications (Minimum):

High School Diploma

Attention to detailProficient in MS Word, Excel, Outlook, Teams and able to learn additional software quicklyInitiative and able to work independentlyExcellent problem solving, organizational and time management skillsAble to take direction and communicate well with othersAble to attend work on a regular basis.Able to meet the physical and sensory demands of the position.

Experience in a manufacturing environment is an asset.Experience using ERP systems is an asset (Genius ERP experience considered an asset).One year of clerical, administrative, inventory, purchasing support, or supply chain experience is an asset.

Core Competencies:

CommunicationTeamworkAttention to DetailCritical thinking/problem solving.

Contacts:

Internal shop staff, engineering, suppliers, contractors to exchange information, answer questions and solve problems.

Effort (Physical & Sensory):

Regular standing, walking, sitting, reaching, climbing or balancing, using fine motor skills.Occasional light lifting or movement of components or materials.Regular vision/sensory demands: close, distance, peripheral, depth, and able to adjust focus.50-80% of day involves sensory demands with choice of action.

Working Conditions:

Occasional exposure to minor disagreeable conditions.