Purchasing Coordinator

Brand Overview:

Gilmore Heating, Air, & Plumbing has been serving Sacramento families since 1979. With multiple industry awards and a reputation for customer care, Gilmore has grown into one of Northern California’s most respected home service providers. Now part of TurnPoint Services, Gilmore employees benefit from advanced training, mentorship, and opportunities to grow across 62 brands nationwide. At Gilmore, excellence and innovation go hand in hand with career growth. Build your future with Gilmore HAP — where California service excellence builds lasting careers.

Role Overview:

Position Summary 

The Purchasing Coordinator is responsible for the procurement of materials, equipment, and supplies necessary to support HVAC and plumbing operations. This role ensures that technicians and installers have the materials needed to complete jobs efficiently while maintaining inventory accuracy, controlling costs, and fostering strong relationships with vendors and suppliers. 

 

Essential Duties and Responsibilities 

• Purchase HVAC, plumbing, and related materials, equipment, and supplies in a timely manner. 

• Monitor inventory levels and reorder stock to prevent shortages and delays. 

• Coordinate with service, installation, and warehouse teams to ensure materials are available for scheduled jobs. 

• Obtain pricing, negotiate costs, and maintain favorable vendor relationships. 

• Process purchase orders and ensure accurate documentation of all purchases. 

• Track orders from placement through delivery and resolve any shipping or delivery issues. 

• Maintain accurate inventory records and conduct periodic inventory audits. 

• Research alternative suppliers and products to improve quality, availability, and cost savings. 

• Review vendor invoices and reconcile discrepancies with purchase orders and receipts. 

• Monitor warranty claims and manufacturer credits to ensure reimbursement opportunities are captured. 

• Assist with fleet, warehouse, and operational supply purchasing as needed. 

• Ensure compliance with company purchasing policies and procedures. 

• Generate and maintain purchasing, inventory, and vendor performance reports. 

• Ensure warranty claims are submitted and processed within required deadlines to secure all available vendor credits and reimbursements for the company. 

• Resolve escalated product order issues promptly. 

• Ability to work interdepartmentally to achieve high customer and employee satisfaction. 

• Achieve parts/equipment order time KPI of 24 hours or less. 

• Identify price increases in parts/equipment and work diligently with vendors to obtain best pricing. 

• Assist with monthly warehouse inventory counts. 

• Verify all accounts payable are accurate and ensure the accounting department receives all payables in a timely manner. 

• Other duties as assigned. 

 

Qualifications 

• High school diploma or equivalent required; associate degree or related coursework preferred. 

• Minimum of 2 years of purchasing, inventory management, or administrative experience preferred. 

• Experience in the HVAC, plumbing, construction, or home services industry preferred. 

• Strong organizational and time management skills. 

• Excellent communication and vendor relationship management abilities. 

• Proficiency with Microsoft Office, particularly Excel. 

• Experience with ServiceTitan, ERP systems, or inventory management software is preferred. 

• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. 

• Strong attention to detail and problem-solving skills. 

 

Knowledge, Skills, and Abilities 

• Understanding of HVAC and plumbing materials, equipment, and terminology. 

• Ability to analyze inventory trends and purchasing needs. 

• Strong negotiation and cost-control skills. 

• Ability to work independently while collaborating with multiple departments. 

• Excellent recordkeeping and documentation skills. 

 

Physical Requirements 

• Ability to sit, stand, walk, and use a computer for extended periods. 

• Ability to occasionally lift and move items up to 25 pounds. 

• Ability to work in a warehouse or office environment as needed. 

 

Performance Expectations 

• Maintain adequate inventory levels to support company operations. 

• Minimize material shortages and job delays. 

• Process purchase orders accurately and efficiently. 

• Develop and maintain positive supplier relationships. 

• Identify opportunities for cost savings and operational improvements. 

Why You'll Love Working Here:

• Comprehensive Benefits: Medical, dental, and vision coverage; a 401(k) plan with company match; paid parental leave; PTO; company-paid holidays; life and disability insurance; accident, critical illness, and hospital indemnity coverage; and access to voluntary benefits such as pet insurance and identity/fraud protection - everything you need to support yourself and your family.

• Real Growth Opportunities: With more than 60+ strong local brands behind you, you’ll have the chance to grow your skills, take on new responsibilities, and build a long-term career.

• A Culture with Heart: We lead with teamwork, respect, and integrity. Every voice matters, and every contribution fuels our shared success.

• Purpose-Driven Work: Every role — in the field, office, or leadership — makes a real impact by helping families and communities stay safe and comfortable.

• Competitive Rewards: Strong pay, solid benefits, and recognition programs designed to celebrate craftsmanship, commitment, and exceptional performance.

• Clear Career Paths: From apprentice and entry-level roles to expert technicians, office leaders, and GMs — you’ll always know where you can grow next.

• Training & Development: Hands-on technical instruction, leadership pathways, and continuous learning through our Apprenticeship Academy and brand-level coaching.

• Modern Tools & Technology: Advanced diagnostics, digital tools, and quality equipment that help you work safer, smarter, and more efficiently.

• Safety First: A safety-first mindset built into every process so you go home safely every day.

• Inclusive & Supportive Environment: We welcome all backgrounds and empower every employee to bring their best.

• Stable & Reliable: The strength of a national platform with the trust of long-standing local brands means your career is secure and supported.

• Community Impact: Your work strengthens local neighborhoods and supports families in meaningful, practical ways.

 

Pay Range: USD $23.00 - USD $26.00 /Hr. EEO Statement:

 

 

 

Equal Opportunity Employer

 

We are an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or other status protected by applicable federal, state, or local law.