Purchasing Coordinator

Purchasing Coordinator

Salary

$25.14 - $27.65 Hourly

Location

Asheville, NC

Job Type

Full Time

Job Number

2026-01940

Department

Finance

Division

Purchasing

Opening Date

08/31/2026

Closing Date

9/20/2026 5:00 PM Eastern

• Description
• Benefits
• Questions

Summary

About this opportunity:

The City of Asheville is please to accept qualified applicants for the position of Purchasing Coordinator in the Finance Department. The ideal candidate will be a team player who can deliver excellent customer service to all of the Citys departments and vendors. They will have a general knowledge of governmental purchasing principles. Additionally, this person will have excellent written and verbal communication skills as well as experience with Google Suite and ERP software.

Weekly Schedule: Monday - Friday, 8:30 AM - 5:00 PM (Hybrid Work Schedule available)

Essential Duties and Responsibilities

Processes purchase orders and purchase requisitions: receives and reviews change orders and updates and

processes purchase order accordingly; receives and reviews requisition associated term contracts or not-to-exceed

contracts and purchasing cooperatives; verifies requested items are on the contract, that the contract is current

and what the contract requirements are; verifies cooperative contracts meet City bid requirements; coordinates

with City employees, vendors, and others to compile requirements for purchase orders; generates purchase orders;

and updates and maintains related documentation and spreadsheets.

Coordinates the sale of surplus property for the City, including vehicles, technology equipment, retired weapons,

etc.: receives and processes surplus documents; reviews for proper method of disposal; creates files; prepares and

compiles related documentation, such as Council documents, inspection forms, titles, etc.; takes or obtains

photographs of items for sale; posts and monitors items for sale online; provides information and answers

questions regarding items for sale; manages bid results and activity; coordinates item pick up with auction bidder;

prepares deposits for checks received from purchased items, recycling checks, and rebate checks; issues reverse

bids for surplus sales; and updates and maintains related spreadsheets, records, and reports.

Maintains accurate and correct vendor files and information; edits and updates vendor files; reviews data entered

by other City staff; and researches and resolves problems with vendor files in compliance with established

procedures.

Processes approved purchase requisitions; runs approved requisition report; prints new requisitions; and

distributes requisitions to the appropriate staff.

Issues Requests for Quotes (RFQs) and small informal bids: receives and reviews purchase requests from City

departments; prepares quote and bid documents; submits quote and bid documents to vendors via email and/or

posts to website and social media channels; prepares bid tabulations sheets; evaluates quotes and bids; reviews

quotes and bid with requesting department; makes recommendations regarding selection; and prepares award

letters.

Ensures all work activities comply with local, state, and federal laws, rules, regulations, policies, and procedures

governing purchasing, surplus disposal, and bidding and contracting.

Performs related duties in support of department activities: performs customer service and provides information

and answers questions; participates in requisition entry and purchase order receiving training; checks mail;

maintains cleanliness of work areas, etc.

Communicates with supervisor, other City employees, vendors, bidders, and other individuals as needed to

coordinate work activities, review status of work, exchange information, or resolve problems.

Processes a variety of documentation associated with department/division operations, within designated

timeframes and per established procedures: receives, reviews, prepares, completes, processes, forwards or retains

as appropriate various forms, reports, correspondence, approved purchase requisitions and reports, surplus

disposal documentation, vendor applications, invoices, purchase orders, RFQs, RFBs, bid tabulation sheets, staff

reports, and other reports, spreadsheets, and documentation; compiles data for further processing or for use in

preparation of department reports; and maintains computerized and/or hardcopy records.

Additional Functions:

Performs other related duties as required.

Education and Experience

Minimum Qualifications:

Associate degree in Accounting, Business, or a related field required; supplemented by two years of experience in

governmental purchasing or finance; or any equivalent combination of education, training, and experience which

provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: None.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential

functions and learn, comprehend, and apply all City or departmental policies, practices, and procedures necessary

to function effectively in the position.

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes

exercising discretion in determining data classification, and in referencing such analysis to established standards for

the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over

others to coordinate programs or activities of a project, and resolve typical problems associated with the

responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control

the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and

information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the

ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret

graphs.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions

furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or

modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving

evaluation of information against measurable or verifiable criteria.

ADA Compliance:

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may

involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks

may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors,

sounds, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental

conditions.

Some positions may require a fingerprint-based SBI background check after a conditional offer and before your start date; HR will provide instructions if applicable.

For benefits-eligible positions, explore our full benefits at AshevilleBenefits.com.

About us:

The City of Asheville is dedicated to providing quality service for the residents and visitors of our beautiful city, nestled in the Blue Ridge Mountains of western North Carolina. Asheville, NC is a thriving mountain city that has a culture enriched by its diversity.

The City's policy is to provide equal employment opportunities to all applicants for employment. Applicants will be assured of fair treatment in all aspects of recruitment and selection without regard to a person's age, race, color, national origin, religion, sex, genetic information,or disability, except where certain physical and mental requirements are Bona Fide Occupational Qualifications (BFOQ). The City of Asheville is proud to be a second chance employer.

The City of Asheville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

To view our comprehensive benefits package, click here.

01

Select your highest level of education in Accounting, Business, Purchasing, or a related field:

• I do not possess a High School Diploma/GED.
• High School/GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate

02

How many years of relevant experience do you have in governmental purchasing or Warehousing?

• Less than 1 year
• 1 - 2 years
• 2 - 5 years
• 6 - 10 years
• 10 or more years

Required Question

Employer City of Asheville

Address City of Asheville

PO Box 7148

Asheville, North Carolina, 28802

Phone 828-259-5690 - Apply Online! - EOE

Website http://www.ashevillenc.gov/jobs